Features – brightwheel

Everything you need.
In one place.

The most powerful & easy to use software in early education. See the full list below.

Your All-In-One Solution

  • Comprehensive:  Sign in/out, assessment, communication, photos, reporting, billing, administration – all in one place.
  • Works Everywhere: Phones, Computers, Tablets – iOS, Android, PC, Mac. Wherever you are, brightwheel will be.
  • Seamless Sync: Always in sync across devices and teachers.
  • Easy to use: Get started in literally minutes. The fastest and easiest to use platform in early education.
  • Unrivaled Customer Support: We’re here to help :).


  • Photos: Snap and share pictures.
  • Learning & Assessments: Record student progress with text or voice. Share with parents, or only with staff.
  • Parent Updates: Keep families in the loop.
  • Food / Nap / Potty: Record daily events with a simple tap.
  • Incident Reports: Report and track mishaps.
  • Spot Check: Quick head counts or 15 min checks.
  • Calendar: Schedule and share events for each classroom or a school.
  • Automated Daily Reports: Share the day’s events with families.
  • Customized Assessments: Easily input the learning categories you want to track – unique to each classroom.
  • Customized Menus: Easily input the food items you want to tag – unique to each classroom.
  • Advanced Menu Planning: Coming soon!

Billing & Payments

  • Easy: Sign up in 90 seconds. Manage your entire business in one place.
  • Automated: Parents pay, receipts are sent, and deposits put into your ank account – all automatically.
  • Integrated: Collect payments with the same system you use for enrollment, check-in, photos, and messaging.
  • Flexible: Bank deposits, credit/debit cards, checks, or cash – your choice.
  • Fast: Deposits reach your account as fast as same day.
  • Secure: Your info is protected and encrypted by the highest levels of security.
  • Built for you: Send weekly, bi-weekly, or monthly invoices. Manage your business the way you need.
  • Parent Portal: Parents have their own portal for payments, receipts, and even tax reports – so that you don’t have to do anything.


  • Digital Check-In: Easy, one-touch check-ins for students & staff. Learn More.
  • Kiosk Mode: Easily lock the app to be used a self service kiosk.
  • Secure Parent Codes: 4-digit codes serve as an accepted alternative to a physical signature for licensing purposes.
  • Quick Scan: Parents can check in/out from their own device while on location. Easier, faster, no more lines! Learn More.
  • Attendance Reports: For licensing, billing, and management.
  • Ratios: See real-time student:teacher ratios for all rooms.
  • Guardian Management: Manage additional approved people for drop off or pick up.


  • Staff Time Clock & RatiosSecure staff check-in with real-time student:teacher ratios for all your rooms.
  • Roster & Enrollment Management: Manage classrooms and rosters.
  • Parent/Guardian Contact Info: Store and manage family contact details.
  • Detailed Reporting: Immediate access to all your school, classroom, and billing information.
  • Director Accounts: Differentiated levels of access for staff members.
  • Calendar: Schedule events and activities.
  • Parent Messaging: Stay in touch with families. 
  • Emergency Alerts: Easily send alerts; families receive mobile notifications.
  • Reminders: Send quick reminders with date + time.
  • Multi-Location Management: Oversee multiple locations. Contact Us if interested in learning more.


  • Daily Updates: Real-time feed of activities throughout the day.
  • Digital Check-in: Quick & easy. Add approved adults to pick up your child. NEW: Digital drop-off forms now available!
  • Photos: Delivered right to your phone or on the web. No more photos lost in texts or in other online accounts!
  • Notifications: Get custom notifications on your phone for check-in, photos, and messaging.
  • Messaging: Send quick preset messages from your phone.
  • Paperless Payments: Secure, online system to view, track, and pay invoices.
  • Calendar: Stay up to date on activities and events.
  • Community: Add grandparents, nannies, and friends so they can pickup your child or just share in daily photos and learning.

Have a feature you’d like us to add?

Click below to send us your request! We’ll get in touch to let you know when we’ll have it built.