Features – brightwheel

Everything you need.
In one place.

The most powerful & easy to use software in early education. See the full list below.

Watch how the Learning Platform works (in this video)

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Your All-In-One Solution

  • Comprehensive: Sign in/out, assessment, communication, photos, reporting, billing, administration – all in one place.
  • Works Everywhere: Phones, Computers, Tablets – iOS, Android, PC, Mac. Wherever you are, brightwheel will be.
  • Seamless Sync: Always in sync across devices and teachers.
  • Easy to use: Get started in literally minutes. The fastest and easiest to use platform in early education.
  • Unrivaled Customer Support: We’re here to help :).


  • Photos and Videos: Easily capture learning milestones and memorable moments, and seamlessly share with parents.
  • Learning & Assessments: Record student progress with text or voice. Share with parents, or only with staff.
  • DRDP and State Standards:Log student observations and measure progress in accordance with a set of state standards and learning frameworks.
  • Customized Assessments: Easily input the learning categories you want to track – unique to each classroom.
  • Parent Updates: Keep families in the loop.
  • Food / Nap /Potty: Record daily events with a simple tap.
  • Room Activity Feed: See all activities within each room with important details like which teachers are posting.
  • Incident Reports: Report and track mishaps.
  • Spot Check: Quick head counts or 15 min checks.
  • Calendar: Schedule and share events for each classroom or a school.
  • Automated Daily Reports: Share the day’s events with families.
  • Customized Menus: Easily input the food items you want to tag – unique to each classroom.
  • Advanced Menu Planning: Coming soon!

Billing & Payments

  • Easy: Sign up in 90 seconds. Manage your entire business in one place.
  • Automated: Parents pay, receipts are sent, and deposits put into your bank account – all automatically.
  • Integrated: Collect payments with the same system you use for enrollment, check-in, photos, and messaging.
  • Flexible: Bank deposits, credit/debit cards, checks, or cash – your choice.
  • Fast: Deposits reach your account as fast as same day.
  • Secure: Your info is protected and encrypted by the highest levels of security.
  • Built for you: Send weekly, bi-weekly, or monthly invoices. Manage your business the way you need.
  • Parent Portal: Parents have their own portal for payments, receipts, and even tax reports – so that you don’t have to do anything.


  • Digital Check-In: Easy, one-touch check-ins for students & staff. Learn More.
  • Digital Signature Check-In: Parents can sign-in with their signature instead of a code.
  • Kiosk Mode: Easily lock the app to be used a self service kiosk.
  • Secure Parent Codes: 4-digit codes serve as an accepted alternative to a physical signature for licensing purposes.
  • Quick Scan: Parents can check in/out from their own device while on location. Easier, faster, no more lines! Learn More.
  • Attendance Reports: For licensing, billing, and management.
  • Group Check-in/out:Manage attendance for groups of students, with the easy ability to move around large numbers.
  • Ratios: See real-time student:teacher ratios for all rooms.
  • Guardian Management: Manage additional approved people for drop off or pick up.


  • Staff Time Clock & Ratios: Secure staff check-in with real-time student:teacher ratios for all your rooms.
  • Roster & Enrollment Management: Manage classrooms and rosters.
  • Immunization Tracking: Manage immunization records for every student.
  • Parent/Guardian Contact Info: Store and manage family contact details.
  • Detailed Reporting:Immediate access to all your school, classroom, and billing information.
  • Administrator Approvals::Administrators can now require approval before sharing with parents, and then easily release approved posts.
  • Director Accounts: Differentiated levels of access for staff members.
  • Calendar: Schedule events and activities.
  • Parent Messaging: Stay in touch with families.
  • Emergency Alerts: Easily send alerts – including SMS and mobile messages.
  • Reminders: Send quick reminders with date + time.
  • Multi-Location Management: Oversee multiple locations. Contact Us if interested in learning more.


  • Daily Updates: Real-time feed of activities throughout the day.
  • Digital Check-in: Quick & easy. Add approved adults to pick up your child. Digital drop-off forms now available too.
  • Photos: Delivered right to your phone or on the web. No more photos lost in texts or in other online accounts!
  • Notifications: Get custom notifications on your phone for check-in, photos, and messaging.
  • Messaging: Send quick preset messages from your phone.
  • Paperless Payments: Secure, online system to view, track, and pay invoices.
  • Calendar: Stay up to date on activities and events.
  • Community: Add grandparents, nannies, and friends so they can pickup your child or just share in daily photos and learning.

Have a feature you’d like us to add?

Click below to send us your request! We’ll get in touch to let you know when we’ll have it built.