---
title: "Childcare enrollment"
id: "5715"
type: "page"
slug: "childcare-enrollment-registration"
published_at: "2024-02-12T16:51:58+00:00"
modified_at: "2026-06-10T21:56:15+00:00"
url: "https://mybrightwheel.com/childcare-enrollment-registration/"
markdown_url: "https://mybrightwheel.com/childcare-enrollment-registration.md"
excerpt: "Common enrollment tasks that slow you down Running a childcare program involves dozens of daily tasks: Inefficiencies can add up quickly, whether you’re working manually or juggling multiple tools. If these challenges sound familiar, explore the common pain points below..."
---

# Childcare enrollment software to grow your program

## Streamline your childcare center enrollment

## Streamline your childcare center enrollment

Say goodbye to endless back-and-forth paperwork and hello to an easy, digital enrollment process for both administrators and families.

![Screenshots of brightwheel's admissions and enrollment app that streamlines childcare operations. Say goodbye to endless back-and-forth paperwork and hello to an easy, digital enrollment process for both administrators and families.](https://mybrightwheel.com/wp-content/uploads/2024/03/Increase-Enrollment-1.png "Increase Enrollment")

## See why brightwheel is the #1 choice for childcare enrollment

![brightwheel reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/social-proof-stars.webp "brightwheel reviews")4.9 | 150,000+ reviews - ![Apple Store](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/apple-2.png)
- ![Google Play](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/google-play-2.svg)
- ![Capterra](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/capterra-2.svg)

- ![G2 Leader](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/g2-leader.webp)
- ![Cloud 100](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cloud-100.webp)
- ![Capterra Best](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cap.webp)

# Brightwheel makes the enrollment journey a breeze

 ![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/monique-reycasa-697x531-min.png "monique-reycasa-697x531-min")

> Less confusion for the parents makes our jobs easier. Especially after COVID, completely paperless enrollment is so great. I love being able to upload documents into brightwheel’s Document Hub.
> 
>   **Monique R.**
>  Owner of World Elite Academy in San Diego, CA

## Childcare enrollment software that saves you time

Brightwheel’s childcare enrollment software helps you manage registrations, collect forms, and keep families engaged—all in one place. Simplify your enrollment process, save time, and grow your childcare business.

Brightwheel’s childcare enrollment software helps you manage registrations, collect forms, and keep families engaged—all in one place. Simplify your enrollment process, save time, and grow your childcare business.

![An icon image of bar graph that represents the revenue growth benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/Increase-enrollment-1.png "Increase enrollment")### Increase enrollment

Make it easy for prospective families to submit an application online.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Collect required documents")### Collect required documents

Create custom forms for families to complete and sign digitally.

![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/quality-connections.svg "Manage your waitlist with ease")### Manage your waitlist with ease

Automatically admit new students to your program.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Eliminate manual work")### Eliminate manual work

Track enrollment information in one central dashboard.

![An icon image of bar graph that represents the revenue growth benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/Increase-enrollment-1.png "Increase enrollment")### Increase enrollment

Make it easy for prospective families to submit an application online.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Collect required documents")### Collect required documents

Create custom forms for families to complete and sign digitally.

![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/quality-connections.svg "Manage your waitlist with ease")### Manage your waitlist with ease

Automatically admit new students to your program.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Eliminate manual work")### Eliminate manual work

Track enrollment information in one central dashboard.

## Grow childcare enrollment with brightwheel

### Simplify your enrollment process

- Manage your admissions digitally without pen and paper
- Increase enrollment by giving families an easy way to apply online
- Customize your enrollment contracts and collect signatures digitally

### Create contracts and fillable documents

- Build custom admissions packets or use a pre-made template and collect application fees
- Upload tuition agreements or field trip permission forms and track submissions
- Set required fields in forms to eliminate incomplete paperwork
- Request files and documents from families such as immunization records, birth certificates, and more
- Send fillable PDF forms to families that can be filled out digitally

### Access student profiles from anywhere

- Eliminate manual work by enabling families to create their child’s profile when applying
- Organize forms and records digitally in each student’s profile
- Track enrollment details to understand and project future enrollment
- Update student profiles quickly via brightwheel’s roster upload tool

### Track enrollment information in one place

- See your true enrollment at a glance and filter based on information in student profiles
- Track progress and make edits in your admissions pipeline
- Message individuals or all families directly from the admissions dashboard

### Keep your waitlist organized

- Automatically enroll incoming families to your program
- Rank students on your waitlist by desired start date, program, age, or other desired criteria
- Easily message prospective families with waitlist updates
- Quickly search and sort prospective students

### Early education resources

#### Achieve your enrollment goals

Learn actionable ideas to increase your student headcount:

- How to create the best marketing strategy
- Ways to optimize your online presence to attract families
- Practical tips to establish trust with existing and prospective families
- The most effective way to manage your enrollment pipeline

![2025 Enrollment eBook thumbnail](https://mybrightwheel.com/wp-content/uploads/2025/02/2025-Enrollment-eBook-thumbnail-transparent.png "2025 Enrollment eBook thumbnail (transparent)")![2025 Enrollment eBook thumbnail](https://mybrightwheel.com/wp-content/uploads/2025/02/2025-Enrollment-eBook-thumbnail-transparent.png "2025 Enrollment eBook thumbnail (transparent)")

[Download free eBook](https://info.mybrightwheel.com/ebook/how-to-achieve-your-2021-enrollment-goals-with-brightwheel)

## Why childcare enrollment software matters

Managing enrollment can be one of the most time-consuming tasks for any childcare program or preschool. Relying on paper forms and manual processes creates major challenges, while childcare enrollment software offers a modern, efficient alternative. Here’s why it matters:

### Challenges of traditional enrollment

•Paperwork overload: Staff spend hours sorting, filing, and chasing missing documents.  
 •Manual data entry: Re-entering data increases the risk of errors and takes time away from children and families.  
 •Slow process: Paper-based enrollment can delay admissions and leave open spots unfilled.  
 •Parent frustration: Families expect digital convenience but instead face stacks of forms and unclear instructions.

### Benefits of childcare enrollment software

•Go digital: Share enrollment forms online, collect e-signatures, and eliminate paper clutter.  
 •Save time: Automate tracking and reminders, reducing hours of administrative work each week.  
 •Keep data accurate: Reduce manual entry and ensure information stays organized and secure.  
 •Delight families: Offer parents a fast, professional way to enroll from any device.  
 •Fill spots faster: Speed up enrollment so you can fill open spaces quickly and grow your business.

### Stay competitive and professional

Today’s families expect modern, digital conveniences. By adopting childcare enrollment software at your program, you can demonstrate that you are professional, organized, and focused on delivering the best possible service. It’s not just about saving time—it’s about building trust and staying ahead of the competition.

## What customers are saying about childcare enrollment

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Enrollment is all online on brightwheel. I don’t need to chase down families for forms anymore, because I can ensure it’s all on file before they start.

Kelly R

Director at Good Shepherd Learning Center in Douglassville, PA

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)When forms are sent to parents in brightwheel, the responses come straight to me. When I send out forms on brightwheel, I get 75% of them back within 24 hours.

Pam M

Owner and Executive Director at Creative Learning Preschool in Aurora, CO

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)We were using a system developed internally before, which certainly wasn’t as efficient as brightwheel. The admissions feature in brightwheel brings it all together.

Marc H

Owner at A Strong Start in Trumbull, CT

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)My enrollment director is obsessed with the brightwheel waitlist feature. Now with a system in place we can move families off the waitlist more efficiently which then increases our revenue.

Alyssa D

Executive Director at McNeilly Center for Children in Nashville, TN

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Enrollment is all online on brightwheel. I don’t need to chase down families for forms anymore, because I can ensure it’s all on file before they start.

Kelly R

Director at Good Shepherd Learning Center in Douglassville, PA

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)When forms are sent to parents in brightwheel, they simply type their responses or check yes/no, and they can fill out a digital signature at the bottom. The responses come straight to me. When I send out forms on brightwheel, I get 75% of them back within 24 hours.

Pam M

Owner and Executive Director at Creative Learning Preschool in Aurora, CO

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)We were using a system developed internally before, which certainly wasn’t as efficient as brightwheel. Our prior system had a lot of different sources of communication, but the admissions feature in brightwheel brings it all together.

Marc H

Owner at A Strong Start in Trumbull, CT

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)My enrollment director is obsessed with the brightwheel waitlist feature. Before, everything was by hand, and now with a system in place we can move families off the waitlist more efficiently which then increases our revenue.

Alyssa D

Executive Director at McNeilly Center for Children in Nashville, TN

## Seamlessly switch to brightwheel from other childcare management software

### Easy onboarding trainings

Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.

### Speedy support team

Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.

### Roster and rate card upload tool

Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.

### One simple, transparent price

You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.

### [Brightwheel vs. Procare](https://mybrightwheel.com/compare-brightwheel-vs-procare/)

Switch to brightwheel, the leading mobile-first childcare app, for superior billing, messaging, and attendance tracking—all seamlessly synced in real time across devices.

## Common enrollment tasks that slow you down

Running a childcare program involves dozens of daily tasks: Inefficiencies can add up quickly, whether you’re working manually or juggling multiple tools. If these challenges sound familiar, explore the common pain points below to see how they impact your day-to-day, and how the right software can help you save time, stay organized, and focus more on your staff and families.

- [Collecting Enrollment Information Manually From Families](https://mybrightwheel.com/multisite-centers/collecting-enrollment-information-manually-from-families/)
- [Copying And Pasting Enrollment And Waitlist Between Tools](https://mybrightwheel.com/preschools/copying-and-pasting-enrollment-and-waitlist-between-tools/)
- [Printing Enrollment or Waitlist Instead of Using a Digital System](https://mybrightwheel.com/preschools/printing-enrollment-or-waitlist-instead-of-using-a-digital-system/)
- [Tracking Enrollment and Waitlist Manually Instead of in an All-In-One System](https://mybrightwheel.com/preschools/tracking-enrollment-and-waitlist-manually/)
- [Writing Enrollment and Waitlist on Paper and Later Entering it Digitally](https://mybrightwheel.com/preschools/writing-enrollment-and-waitlist-on-paper-and-later-entering-it-digitally/)

- [Emailing Families Individually about Enrollment and Waitlist Information](https://mybrightwheel.com/in-home-child-care/emailing-families-individually-about-enrollment-and-waitlist-information/)
- [Manually Adjusting Enrollment and Waitlist When Changes Happen](https://mybrightwheel.com/in-home-child-care/manually-adjusting-enrollment-and-waitlist-when-changes-happen/)
- [Manually Updating Enrollment and Waitlist Across Systems](https://mybrightwheel.com/in-home-child-care/manually-updating-enrollment-and-waitlist-across-systems/)
- [Manually Creating Profiles for Families](https://mybrightwheel.com/multisite-centers/manually-creating-profiles-for-families/)
- [Cannot Access Current System Until Documents Are Sent and Processed](https://mybrightwheel.com/preschools/cannot-access-current-system-until-documents-are-sent-and-processed/)

## Brightwheel has more ways to support your childcare program

![An icon image that represents staff management feature in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/SharingControls.svg)### Staff management

Simplify staff scheduling, access staff profiles, and facilitate clear and direct communication via integrated messaging.

[Learn more](https://mybrightwheel.com/childcare-staff-scheduling-software/)

![Icon image that represents classroom management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2023/07/center-management.svg)### Classroom management

Track student attendance and progress, and generate reports to gain insights into classroom trends.

[Learn more](https://mybrightwheel.com/classroom-management/)

![An icon image that represents payroll and time-tracking tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/savetime.svg)### Payroll & time tracking

Track staff timecards and automatically sync time tracking with payroll for easy, accurate payroll processing.

[Learn more](https://mybrightwheel.com/payroll/)

## Frequently asked questions

### What is brightwheel’s enrollment feature?

Brightwheel’s enrollment feature is an innovative tool designed to streamline the process of enrolling new students into your childcare program. The feature provides a digital platform for collecting documents, managing applications, and communicating with prospective families, all from one centralized location.

### How does brightwheel’s enrollment feature benefit my childcare center?

Brightwheel’s enrollment feature eliminates the need for paper forms and manual processes, making it easier for administrators to manage and track prospective students. It also allows for better communication with families, reduces administrative workload, and provides a more streamlined experience for both parties.

### Can I customize the enrollment process to meet my program’s specific needs?

Yes, you can! Brightwheel’s enrollment feature offers customizable options, allowing you to tailor the process to meet your program’s unique requirements.

### Is brightwheel’s enrollment feature secure?

Absolutely. Brightwheel takes data security very seriously and ensures that all information collected through the enrollment feature is kept confidential and secure. To learn more about brightwheel’s security practices, visit [brightwheel’s Security FAQs here](https://help.mybrightwheel.com/en/articles/6363539-brightwheel-security-faqs)
.

### How do families submit applications through brightwheel?

Families can easily submit applications online through the brightwheel platform, making it convenient for both parties and reducing the need for in-person visits. After creating a form, share a link directly with families or add it to your website for easy submission.

### Can I track enrollment progress for each family?

Yes! With brightwheel’s childcare enrollment software, you can easily monitor where each family is in the enrollment process. See which forms have been completed, which documents are missing, and follow up with automated reminders to keep enrollment moving forward.

### Does brightwheel’s enrollment feature support waitlists?

Absolutely. Brightwheel makes it easy to manage waitlists, track interested families, and move them into active enrollment as spots open up. This helps you keep your classrooms full and your business thriving.

### Is brightwheel’s enrollment feature mobile-friendly?

Yes! Both administrators and families can access brightwheel’s enrollment tools from smartphones, tablets, or desktop computers. Families can complete forms, upload documents, and submit applications directly from their mobile devices.

### Can I collect electronic signatures on enrollment forms?

Yes. Brightwheel’s childcare enrollment software supports secure electronic signatures, making it simple for families to sign required documents digitally—no printing or scanning needed.

### Does brightwheel’s enrollment feature integrate with other features on the platform?

Yes, the enrollment feature integrates seamlessly with other brightwheel features, such as messaging, scheduling, billing, and payments, to provide a comprehensive solution for childcare center management.

### How quickly can I set up brightwheel’s enrollment feature?

Most programs can get up and running with brightwheel’s enrollment feature in just a few hours. Our team provides step-by-step guidance to help you build your enrollment forms, customize workflows, and train your staff.

## Review the latest ECE insights & resources about childcare enrollment

- Business
- Blog post

### 7 Ways to Increase Enrollment in Your Childcare Program

Discover how to increase enrollment in your preschool program, expand your childcare business, and influence your bottom line.

[Read Now](https://mybrightwheel.com/blog/how-to-increase-enrollment-child-care)

- Business
- Blog post

### How to Manage Your Childcare Waiting List Process

Utilize a childcare waiting list template to save time and manage your waiting list process effectively.

[Read Now](https://mybrightwheel.com/blog/how-to-manage-your-child-care-waiting-list)

- Families
- Blog post

### Preschool Orientation Ideas: 8 Ways to Welcome New Families

Plan a successful preschool orientation with these 8 engaging ideas. Learn how to welcome families, ease anxiety, and start the school year right.

[Read Now](https://mybrightwheel.com/blog/childcare-preschool-orientation-ideas)

### Tour the easiest all-in-one childcare and preschool app