---
title: "Childcare forms"
id: "5857"
type: "page"
slug: "childcare-forms"
published_at: "2024-02-15T19:15:38+00:00"
modified_at: "2026-06-10T21:56:53+00:00"
url: "https://mybrightwheel.com/childcare-forms/"
markdown_url: "https://mybrightwheel.com/childcare-forms.md"
---

# Comprehensive childcare documents and forms

## Easy-to-use childcare forms

## Easy-to-use childcare forms

Create, share, print, and manage all your childcare forms, documents, and sign-ups in brightwheel.

![Screenshots of brightwheel's childcare forms. Create, share, print, and manage all your childcare forms, documents, and sign-ups in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/03/Chilcare-forms-min.png "Chilcare forms-min")

## See why brightwheel is the childcare software of choice

![brightwheel reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/social-proof-stars.webp "brightwheel reviews")4.9 | 150,000+ reviews - ![Apple Store](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/apple-2.png)
- ![Google Play](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/google-play-2.svg)
- ![Capterra](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/capterra-2.svg)

- ![G2 Leader](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/g2-leader.webp)
- ![Cloud 100](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cloud-100.webp)
- ![Capterra Best](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cap.webp)

# Save time with childcare forms in brightwheel

 ![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/IMG_6278-e1707936136640.jpg "IMG_6278")

> Forms on brightwheel save me weeks of time each year. I no longer need to constantly check in with families to see if they’ve filled out the form. I can just send a message now and it’s instant.
> 
>   **Pam M.**
>  Owner and Executive Director of Creative Learning Preschool in Aurora, CO

## Why brightwheel is #1 for childcare documents and forms

Manage all your essential childcare documents and forms in brightwheel to simplify your program’s paperwork and improve family communication.

Manage all your essential childcare documents and forms in brightwheel to simplify your program’s paperwork and improve family communication.

![An icon image of pen and paper that represents record-keeping benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/forms-2.png "Simple form creation")### Simple form creation

Reduce manual work. Use preset sections or custom fields to collect required information on childcare documents.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Easy document tracking")### Easy document tracking

Stay organized and increase efficiency. Track form and event sign-up statuses from one central dashboard.

![An icon image of a family that represents the engagement feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/Family.png "Seamless family experience")### Seamless family experience

Share digital forms with families via invite or direct link. Enable families to access, complete, and sign forms from the mobile app.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Tailored to your program")### Tailored to your program

Customize form templates to meet your needs. Collect key information from both existing and prospective families.

![An icon image of pen and paper that represents record-keeping benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/forms-2.png "Simple form creation")### Simple form creation

Reduce manual work. Use preset sections or custom fields to collect required information on childcare documents.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Easy document tracking")### Easy document tracking

Stay organized and increase efficiency. Track form and event sign-up statuses from one central dashboard.

![An icon image of a family that represents the engagement feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/Family.png "Seamless family experience")### Seamless family experience

Share digital forms with families via invite or direct link. Enable families to access, complete, and sign forms from the mobile app.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Tailored to your program")### Tailored to your program

Customize form templates to meet your needs. Collect key information from both existing and prospective families.

## Stay organized with brightwheel’s childcare forms

### Make form completion easy for families

- Create fillable PDFs and forms from brightwheel and share them directly with families—no downloads or external software necessary
- Add custom fields to ensure all important details are captured
- Pre-fill certain elements on documents, such as school-specific information, before sending to families
- Easily view form status, approve, request further changes, or delete a form
- Speed up state paperwork with pre-built state form templates

### Streamline document collection

- Request key documents from families, such as immunization records and birth certificates, directly within brightwheel
- Reduce manual work by creating, sending, and tracking childcare forms in one place
- Provide families with downloadable PDFs that they can fill out and re-upload to brightwheel, eliminating the need for paper forms
- Search for a specific form, filter by status, or order by recent activity or name

### Simplify your enrollment process

- Increase enrollment by giving families an easy way to apply online
- Customize your enrollment contracts and collect signatures digitally
- Set required fields in forms to eliminate incomplete paperwork
- Manage your admissions digitally without pen and paper

[Learn more](https://mybrightwheel.com/childcare-enrollment-registration/)

### Coordinate events with Sign-Ups

- Create sign-up forms for conferences, volunteer events & tours
- Families can RSVP easily from any device with mobile-friendly access
- Reduce no-shows and keep slots filled with auto-reminders
- Track RSVPs and gaps in real-time with centralized tracking
- Edit, duplicate, or extend a sign-up form, anytime

### Share childcare forms quickly and easily

- Send forms directly to families’ brightwheel accounts and notify them via email
- Share forms with families via a direct link, perfect for email communications or added to your program’s website
- Reshare the same form with families multiple times
- Streamline your admissions process by enabling families to create a profile for their child, allowing you to easily add them to your waitlist

### Early education resources

#### Easy staff performance evaluations

Support your staff’s professional development with an evaluation form:

- Collect self-evaluations from staff members
- Organize your own feedback
- Prepare for a positive performance review

![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/Childcare-Staff-Evaluation-Forms-thumbnail.webp "Childcare Staff Evaluation Forms thumbnail")![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/Childcare-Staff-Evaluation-Forms-thumbnail.webp "Childcare Staff Evaluation Forms thumbnail")

[Download free template](https://info.mybrightwheel.com/childcare-preschool-staff-evaluation-forms)

## Seamlessly switch to brightwheel from other childcare management software

### Easy onboarding trainings

Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.

### Speedy support team

Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.

### Roster and rate card upload tool

Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.

### One simple, transparent price

You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.

### [Brightwheel vs. Procare](https://mybrightwheel.com/compare-brightwheel-vs-procare/)

Switch to brightwheel, the leading mobile-first childcare app, for superior billing, messaging, and attendance tracking—all seamlessly synced in real time across devices.

## Brightwheel has more ways to support your childcare program

![An icon image that represents enrollment tool in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/growth.svg)### Enrollment & admissions

Create forms, request documents and e-signatures, and make enrollment and waitlist decisions with ease.

[Learn more](https://mybrightwheel.com/childcare-enrollment-registration/)

![An icon image that represents health check tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/Dependable.svg)### Health checks

Monitor student and staff health by logging temperatures or illness symptoms.

[Learn more](https://mybrightwheel.com/daily-health-checks/)

![An icon image that represents foot and menu tracking tool in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/Food.svg)### CACFP reporting

Create detailed food menus, log and track meals, and simplify CACFP reporting and reimbursement.

[Learn more](https://mybrightwheel.com/cacfp-software/)

## Frequently asked questions about childcare documents

### What are childcare documents?

Childcare documents include all the forms, templates, and records that childcare providers use to manage their day-to-day operations. These documents cover everything from enrollment and emergency contacts to daily activity reports, billing, incident logs, and compliance paperwork. Having organized childcare documents keeps your program professional, compliant, and efficient.

### How secure is it to send and store children’s information through brightwheel?

Security is our priority. Brightwheel uses advanced encryption techniques to protect all data transmitted and stored within our platform. To learn more about brightwheel’s security practices, visit [brightwheel’s Security FAQs here](https://help.mybrightwheel.com/en/articles/6363539-brightwheel-security-faqs)
.

### Can families access and sign forms from their mobile devices?

Yes, they can. Our mobile app simplifies the process for families, allowing them to access, complete, and electronically sign forms from any location. This convenient process enhances family satisfaction and makes completing paperwork quick and easy.

### Can I customize childcare documents in brightwheel?

Absolutely! Brightwheel allows you to customize childcare documents and forms to fit your program’s unique needs. You can add your logo, edit fields, adjust language to match your policies, and tailor forms for specific state licensing requirements. This flexibility helps you maintain a professional brand and ensures your documents work perfectly for your program.

### Is there a limit to the number of forms I can create or store?

There is no limit at all. Brightwheel offers unlimited storage, so you can create and preserve as many forms as needed. Manage all your documents in one secure location without ever worrying about space constraints.

### How do brightwheel Sign-Ups simplify event coordination?

Brightwheel Sign-Ups simplify planning for events and activities like parent-teacher conferences or classroom book donations. Create and share digital sign-ups in minutes, track responses instantly, and send automatic reminders to families—all in one, organized place.

### Can I download free childcare documents?

Yes! Brightwheel offers a library of common state form templates as fillable documents, making it faster and easier to manage your required childcare paperwork—all accessible directly within the Paperwork feature.

### What if I need parents to make changes to a form after it has already been submitted and approved?

Once a form is approved, you won’t be able to use our Request Changes feature. You can edit any auto-populated information directly from the child’s profile, or [reshare the form](https://help.mybrightwheel.com/en/articles/6194023-sharing-digital-forms#h_38e655afb8)
 that needs updating so parents receive a new copy and submit the updated information.

### What types of childcare documents do I need?

Childcare providers rely on many important documents to keep their programs organized, compliant, and professional. Some essential childcare documents include:

- * Enrollment forms: Collect family details, emergency contacts, and permissions.
- * Daily reports: Track meals, naps, activities, and behaviors for family communication.
- * Incident reports: Document any accidents, injuries, or behavioral incidents.
- * Attendance sheets: Keep records of arrivals and departures for licensing.
- * Billing and payment records: Stay organized for tax and financial reporting.
- * Health and immunization records: Meet licensing and safety requirements.
- * Curriculum planning sheets: Organize lessons, themes, and activities.
- * Family communication logs: Track discussions or concerns with families.

These childcare documents help providers stay compliant, save time, and build trust with families.

## Review the latest ECE insights & resources about childcare documents

- Business
- Blog post

### 7 Essential Childcare Forms for a Successful Program (+ Free Templates)

Discover the essential childcare forms you need to run an organized and successful program. Get our free templates to streamline your operations.

[Read Now](https://mybrightwheel.com/blog/6-child-care-forms-you-need-to-run-a-better-business)

- Staff
- Blog post

### Using a Preschool Teacher Evaluation Form to Support Staff Development

Learn important tips for using a preschool teacher evaluation form to help your staff progress towards their goals.

[Read Now](https://mybrightwheel.com/blog/childcare-staff-evaluation-forms-improve-your-business)

- Business
- Blog post

### Professional Guide to Daycare Incident Reports

Learn everything you need to know about a daycare incident report, including what information to document, record-keeping rules, and state requirements.

[Read Now](https://mybrightwheel.com/blog/daycare-incident-report)

### Tour the easiest all-in-one childcare and preschool app