---
title: "Childcare invoice"
id: "5729"
type: "page"
slug: "childcare-invoice"
published_at: "2024-02-12T16:50:34+00:00"
modified_at: "2026-06-10T21:57:54+00:00"
url: "https://mybrightwheel.com/childcare-invoice/"
markdown_url: "https://mybrightwheel.com/childcare-invoice.md"
---

# Your trusted partner for childcare invoices

## Simplified childcare invoices, increased efficiency

## Simplified childcare invoices, increased efficiency

Create invoice templates and get paid faster with brightwheel billing.

![Product images of brightwheel's billing software. Create invoice templates and automate billing for your childcare program.](https://mybrightwheel.com/wp-content/uploads/2024/03/Childcare-Invoice-min.png "Childcare Invoice")

## See why brightwheel is the childcare billing software of choice

![brightwheel reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/social-proof-stars.webp "brightwheel reviews")4.9 | 150,000+ reviews - ![Apple Store](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/apple-2.png)
- ![Google Play](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/google-play-2.svg)
- ![Capterra](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/capterra-2.svg)

- ![G2 Leader](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/g2-leader.webp)
- ![Cloud 100](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cloud-100.webp)
- ![Capterra Best](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cap.webp)

# Make payments easy for families

 ![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/juliana-b-min.webp "juliana-b-min")

> Brightwheel invoices are easy to set up. With autopay, we don’t even have to think about it!
> 
>   **Julianna B.**
>  Parent

## How brightwheel billing saves you time

![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/easy-to-use.svg "Automate all invoicing tasks")### Automate all invoicing tasks

Generate invoices for recurring billing plans, set payment reminders, and track status.

![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/automatic-billing-payments.svg "Set billing plans once")### Set billing plans once

Use a template or edit charges for single or multiple students and apply on a recurring basis.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Eliminate late payments")### Eliminate late payments

Send automatic billing notifications for new invoices or past due balances.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Centralize record keeping")### Centralize record keeping

Easily access a high-level view of your billing summary or save custom reports.

![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/easy-to-use.svg "Automate all invoicing tasks")### Automate all invoicing tasks

Generate invoices for recurring billing plans, set payment reminders, and track status.

![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/automatic-billing-payments.svg "Set billing plans once")### Set billing plans once

Use a template or edit charges for single or multiple students and apply on a recurring basis.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Eliminate late payments")### Eliminate late payments

Send automatic billing notifications for new invoices or past due balances.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Centralize record keeping")### Centralize record keeping

Easily access a high-level view of your billing summary or save custom reports.

## Reduce manual work with brightwheel

### Streamline your invoicing process

- Generate invoices for recurring charges or one-time fees
- Send automatic payment reminders
- Adjust invoices, attribute credits and payments, and split invoice charges across payers
- Receive a weekly email digest with a preview of upcoming invoices, allowing you to review, edit, and manage charges before they post

### View your program’s cash flow

- Track open invoices, pending payments, and recent transactions at a glance
- Efficiently monitor payment activities, including processed payments and failed payments
- View account balances, send reminders, and manage online and offline payments directly from the dashboard

[Learn more](https://mybrightwheel.com/features/billing/)

### Easily manage and customize billing plans

- Save time with templates and customize to fit the needs of your program
- Upload your program’s rates directly in brightwheel and quickly create invoices without retyping amounts each time you bill
- Edit charges, add discounts, or split invoices between payers
- Define payment schedules once and bill families on a recurring basis

### A simple solution for every scenario

- Charge one-off fees for things like deposits, meals, or field trips
- Add one-time charges to upcoming invoices without impacting recurring billing plans
- Split one-time charges between multiple payers

### Only pull data you need

- Build reports using only the data you need, such as payment statuses or outstanding invoices
- Apply dynamic filters to data like viewing billing histories over select periods
- Save custom reports and export

### Early education resources

#### Create a clear pricing sheet for your childcare program

Download this free price list template to:

- Keep your rate structure organized and avoid confusion
- Share clear, consistent information about tuition fees, discounts, and additional costs with families
- Adjust program details, fees, and policies to reflect how your business operates

![Image](https://mybrightwheel.com/wp-content/uploads/2025/09/price-list-template.png "price list template")![Image](https://mybrightwheel.com/wp-content/uploads/2025/09/price-list-template.png "price list template")

[Download now](https://info.mybrightwheel.com/template/price-list-template)

## Brightwheel has more ways to support your childcare program

![An icon image that represents center management feature.](https://mybrightwheel.com/wp-content/uploads/2023/07/center-management.svg)### Center management

Simplify administrative tasks with brightwheel’s all-in-one app & save up to 20 hours per month. Stay compliant with digital check-ins, health checks, and room ratio tracking.

[Learn more](https://mybrightwheel.com/center-management/)

![Icon image that represents parent-teacher communication tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/quality-connections.svg)### Communication

Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.

[Learn more](https://mybrightwheel.com/communication/)

![Icon image that represents education tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2023/07/experience-curriculum.svg)### Experience Curriculum

Upgrade to get Experience Curriculum: A complete, easy-to-implement curriculum system with digital lessons in brightwheel and hands-on learning materials mailed to you.

[Learn more](https://mybrightwheel.com/experience-curriculum/)

## Seamlessly switch to brightwheel from other childcare management software

### Easy onboarding trainings

Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.

### Speedy support team

Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.

### Roster and rate card upload tool

Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.

### One simple, transparent price

You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.

### [Brightwheel vs. Procare](https://mybrightwheel.com/compare-brightwheel-vs-procare/)

Switch to brightwheel for a modern billing experience that saves time with automated invoicing and receipts, offers flexible payment plans, and ensures secure transactions—all included without hidden fees.

## Frequently asked questions about childcare invoices

### What information is included on a childcare invoice in brightwheel?

Each childcare invoice generated through brightwheel is detailed and clear, ensuring all necessary information is included. Each invoice will display the following fields:

- – Invoice number
- – Program name
- – Address
- – EIN
- – Invoice date
- – Dates of service
- – Assigned payer name
- – Due date
- – Current amount due
- – Charge description and amount
- – Payment method
- – Optional notes

### What kind of reporting features does brightwheel offer for billing and invoicing?

Brightwheel provides comprehensive financial reports that give insights into your cash flow, outstanding balances, and payment histories. These reports can be exported, downloaded, and printed if needed. There are robust [billing reporting options](https://help.mybrightwheel.com/en/articles/5598638-overview-of-billing-reporting-options)
 within brightwheel billing, including the [Invoices Report](https://help.mybrightwheel.com/en/articles/5756499-invoices-report)
, which shows information about invoices, such as the date they are due, what types of charges are applied, and whether they are paid in full, and the [Billing Transactions Report](https://help.mybrightwheel.com/en/articles/3196070-billing-transactions-report)
, which gives you a detailed view of all the transactions across your program within a specific date range, transaction type, or room. You can filter, sort, and download the report for customization.

### Does brightwheel integrate with other accounting software?

Yes, brightwheel’s latest billing platform is compatible with Quickbooks Online, allowing administrators to effortlessly transfer billing transaction data. This integration streamlines accounting processes and enhances efficiency. Please refer to the [Quickbooks Compatibility Guide](https://help.mybrightwheel.com/en/articles/6321247-quickbooks-compatibility-guide)
 for more information.

### Can changes be made to a posted invoice in brightwheel?

Yes, you can make adjustments to an invoice that has already been posted to a student’s account in brightwheel. Administrators can edit an invoice note or add a note, reduce a charge, or void a charge. Offline payments can also be logged against the invoice.

### Can brightwheel billing charge students based on check-in records?

Yes, brightwheel’s attendance billing tool simplifies student account charging by allowing you to set up attendance charges in advance. It accommodates various types of care, including part-time, drop-in, before/after care, and early drop-off/late pick-up fees. Charging options range from per minute to per hour, half-day, or full-day rates.

### How much does brightwheel cost?

Brightwheel offers flexible pricing plans to fit different budgets and program sizes. We encourage prospective customers to connect with our team directly for a personalized quote based on your specific needs. [Request pricing information](https://mybrightwheel.com/pricing/)
 to explore how brightwheel can benefit your program.

## Review the latest ECE insights & resources about invoices for childcare

- Business
- Blog post

### Payment Reminders: Helping Your Childcare Business Get Paid On Time

Late or unpaid invoices can have a negative effect on your business. Sending a polite and professional payment reminder can prevent late payments and ensure you get paid on time.

[Read Now](https://mybrightwheel.com/blog/payment-reminder)

- Business
- Blog post

### Daycare Payment Policy Guide: Best Practices and Sample Template

A comprehensive daycare payment policy can protect the financial health of your business. Learn how to create, implement, and enforce a fair and transparent system for your childcare program.

[Read Now](https://mybrightwheel.com/blog/daycare-payment-policy)

- Business
- Blog post

### How to Track Childcare Payment: Complete Digital Guide

Learn how a billing software can save you time and offer a more accurate and convenient way to manage your payments.

[Read Now](https://mybrightwheel.com/blog/using-technology-to-manage-your-child-care-payment-logs)

## What customers and families are saying about childcare invoices

Read more testimonials in [customer stories](https://mybrightwheel.com/customers/)

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)I no longer need to worry about whether bills will be sent, because it’s all automatic on brightwheel.

Alicia D.

Director at Riverbend Christian School in Austin, TX

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)It’s a single click pay through brightwheel. It takes less than 10 seconds to select the invoice and pay for it.

Vishal T.

Parent

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Billing saves me at least 5 hours a week. If you accidentally make a typo in brightwheel, you can easily fix it before the invoice charges the parent’s account.

Pam M.

Owner and Executive Director at Creative Learning Preschool in Aurora, CO

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)I no longer need to worry about whether bills will be sent, because it’s all automatic on brightwheel.

Alicia D.

Director at Riverbend Christian School in Austin, TX

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)It’s a single click pay through brightwheel. It takes less than 10 seconds to select the invoice and pay for it.

Vishal T.

Parent

![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Billing saves me at least 5 hours a week. If you accidentally make a typo in brightwheel, you can easily fix it before the invoice charges the parent’s account.

Pam M.

Owner and Executive Director at Creative Learning Preschool in Aurora, CO

### Tour the easiest all-in-one childcare and preschool app