---
title: "Childcare records"
id: "6148"
type: "page"
slug: "childcare-records"
published_at: "2024-02-28T20:03:55+00:00"
modified_at: "2026-06-10T22:00:31+00:00"
url: "https://mybrightwheel.com/childcare-records/"
markdown_url: "https://mybrightwheel.com/childcare-records.md"
---

# #1 software for childcare records

## Maintain accurate childcare records

## Maintain accurate childcare records

Eliminate unnecessary paperwork and spreadsheets. Manage all your records digitally in brightwheel.

### See why brightwheel is the childcare software of choice

![4.9 Stars | 150,000+ reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/hero-rating-stars.svg "4.9 Stars | 150,000+ reviews") 4.9 Stars | 150,000+ reviews

# Brightwheel streamlines your record keeping process

 ![Image](https://mybrightwheel.com/wp-content/uploads/2022/10/cally.png "cally")

> I used to spend so much time on monthly paperwork, maintaining meticulous records for our program. Now, Brightwheel takes care of it for me.
> 
>   **Cally B.**
>  Assistant Director of MBCC Journey in Birmingham, AL

## Why brightwheel is #1 for record keeping in the childcare setting

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Centralized record storage")### Centralized record storage

Eliminate paper files and securely access all your childcare records digitally.

![An icon image of pen and paper that represents record-keeping benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/forms-1.png "Custom form templates")### Custom form templates

Capture required information and stay in compliance with customizable templates.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Real-time updates")### Real-time updates

Record attendance, observations, and milestones as they happen.

![An icon image of bar graph that represents the reporting tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/reporting.png "Comprehensive reporting")### Comprehensive reporting

View insightful data on attendance trends, health, developmental progress, and more.

![An icon image of documents that represents childcare center management tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/collect-docs.png "Centralized record storage")### Centralized record storage

Eliminate paper files and securely access all your childcare records digitally.

![An icon image of pen and paper that represents record-keeping benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/forms-1.png "Custom form templates")### Custom form templates

Capture required information and stay in compliance with customizable templates.

![An icon image of light bulb that represents efficiency driving tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Real-time updates")### Real-time updates

Record attendance, observations, and milestones as they happen.

![An icon image of bar graph that represents the reporting tools in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/reporting.png "Comprehensive reporting")### Comprehensive reporting

View insightful data on attendance trends, health, developmental progress, and more.

## Easily accessible and accurate childcare records

### Collect required documents easily

- Request key documents from families, such as immunization records and birth certificates
- Generate fillable PDFs and forms directly from brightwheel for easy sharing with families
- Customize fields and pre-fill specific details to gather all crucial information
- Monitor document status, approve submissions, and request edits

### Store records in one location

- Organize forms and records digitally in each student’s profile
- Track check-in and check-out records and easily delete or adjust the dates and times of an attendance action
- Easily view and print immunization records for your students and track allergies and medications directly from your device
- Log sleep checks, meals, and health checks with the tap of an icon

### Capture children’s progress in real-time

- Record student observations and track progress toward specific developmental skills
- Note activities for one or multiple students and share with parents or keep internal for your records
- Monitor children’s progress against state standards, allowing you to adjust your curriculum
- Create detailed portfolios for each child from observations already logged in brightwheel

### Securely share preschool records

- Ensure data privacy by sending forms and files directly to families via invite or direct link
- Enable families to access paperwork requests and submit records securely through the brightwheel app or on the web
- Pull a report of all the activities logged for a particular class or for all classrooms in your program
- View and export detailed check-in reports with room information, dates, times, and signatures, if required

### Early education resources

#### Streamline your enrollment records

Download these free form templates to gather essential information and simplify your admissions paperwork. Templates include:

- Registration form
- Developmental and health history form
- Emergency card
- Family volunteer form
- Emergency and disaster supply kit

![Enrollment Forms and Templates for Your Childcare Programs](https://mybrightwheel.com/wp-content/uploads/2024/11/Childcare-enrollment-forms-min.png "Childcare enrollment forms-min")![Enrollment Forms and Templates for Your Childcare Programs](https://mybrightwheel.com/wp-content/uploads/2024/11/Childcare-enrollment-forms-min.png "Childcare enrollment forms-min")

[Download now](https://info.mybrightwheel.com/templates/childcare-enrollment-forms)

## Brightwheel has more ways to support your childcare program

![An icon image that represents health check tool in brightwheel](https://mybrightwheel.com/wp-content/uploads/2018/07/Dependable.svg)### Health checks

Monitor student and staff health by logging temperatures or illness symptoms.

[Learn more](https://mybrightwheel.com/daily-health-checks/)

![An icon image that represents incident reporting tool in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2018/07/Incident.svg)### Incident reports

Report and track incidents throughout the day to include in digital daily reports.

[Learn more](https://mybrightwheel.com/childcare-incident-reports/)

![An icon image that represents progress reporting tool in brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/11/Learning-Tangerine-2.svg)### Progress reports

Track and analyze student or classroom progress with data-rich reports.

[Learn more](https://mybrightwheel.com/preschool-progress-report/)

## Seamlessly switch to brightwheel from other childcare management software

### Easy onboarding trainings

Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.

### Speedy support team

Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.

### Roster and rate card upload tool

Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.

### One simple, transparent price

You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.

### [Brightwheel vs. Procare](https://mybrightwheel.com/compare-brightwheel-vs-procare/)

Switch to brightwheel, the leading childcare management software with tools for billing, communication, and admissions—all in one easy-to-use platform.

## Frequently asked questions about childcare records

### Can I access my childcare records from multiple devices?

Absolutely! Brightwheel’s platform enables you to access records from any device, whether it’s a computer, tablet, or smartphone. You can seamlessly switch between devices and continue where you left off.

### Can I customize record templates for different children?

Yes, with brightwheel’s customizable forms, you can tailor each child’s records to their specific needs. This feature allows for efficient data collection while still capturing individualized information for every child.

### Is there a limit on the number of childcare records I can store?

No, there is no limit on the number of records you can store with brightwheel. Our centralized storage system can accommodate a large volume of data, helping you keep all your records in one secure location.

### How are childcare records organized in brightwheel?

Records are stored in individual student profiles, which can be accessed from anywhere through our cloud-based platform. Brightwheel also allows for easy organization and tracking of enrollment status, contact information, health details, and emergency contacts.

### How do I ensure the privacy of the children’s records?

Guaranteeing the privacy of children’s records is a top priority. Brightwheel employs state-of-the-art encryption and multiple layers of security measures to protect sensitive information. Always ensure that you have robust passwords and limit access to authorized personnel only. To learn more about brightwheel’s security practices, visit [brightwheel’s Security FAQs here](https://help.mybrightwheel.com/en/articles/6363539-brightwheel-security-faqs)
.

### Where can I find more information about brightwheel pricing?

Brightwheel offers transparent, all-inclusive pricing plans that scale with your program, often proving more cost-effective as you grow, with no hidden fees for essential features. [Request pricing information](https://mybrightwheel.com/pricing/)
 to explore how brightwheel can benefit your program.

## Review the latest ECE insights & resources about childcare records

- Business
- Blog post

### Your Guide to Daycare Sign-In and Sign-Out Sheets (Free Printable Template)

Daycare sign-in sheets play a vital role in your childcare business. Upgrade your check-in process to simplify your attendance tracking and save time.

[Read Now](https://mybrightwheel.com/blog/how-to-make-the-best-child-care-sign-in-sheet-free-templates)

- Business
- Blog post

### 7 Essential Childcare Forms for a Successful Program (+ Free Templates)

Discover the essential childcare forms you need to run an organized and successful program. Get our free templates to streamline your operations.

[Read Now](https://mybrightwheel.com/blog/6-child-care-forms-you-need-to-run-a-better-business)

- Business
- Blog post

### Professional Guide to Daycare Incident Reports

Learn everything you need to know about a daycare incident report, including what information to document, record-keeping rules, and state requirements.

[Read Now](https://mybrightwheel.com/blog/daycare-incident-report)

### Tour the easiest all-in-one childcare and preschool app