--- title: "Preschools" id: "10291" type: "page" slug: "preschools" published_at: "2025-01-31T02:13:20+00:00" modified_at: "2026-06-10T22:09:51+00:00" url: "https://mybrightwheel.com/preschools/" markdown_url: "https://mybrightwheel.com/preschools.md" excerpt: "Common preschool tasks that slow you down Running a preschool involves dozens of daily tasks: Inefficiencies can add up quickly, whether you’re working manually or juggling multiple tools. If these challenges sound familiar, explore the common pain points below to..." --- # #1 preschool management software ## Simplify your preschool operations with brightwheel ## Simplify your preschool operations with brightwheel Manage attendance, communicate with parents, and streamline billing—all in one easy app. Already use brightwheel? [Join your school](https://schools.mybrightwheel.com/sign-up?_branch_match_id=427196675777436642) ## Trusted by millions of educators and families ![brightwheel reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/social-proof-stars.webp "brightwheel reviews")4.9 | 150,000+ reviews - ![Apple Store](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/apple-2.png) - ![Google Play](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/google-play-2.svg) - ![Capterra](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/capterra-2.svg) - ![G2 Leader](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/g2-leader.webp) - ![Cloud 100](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cloud-100.webp) - ![Capterra Best](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cap.webp) #1 Rated all-in-one childcare solution 20hrs Saved each month on administrative tasks 95% Customer satisfaction 99.9% Uptime and 24×7 monitoring (we don’t crash) ## Why preschools love brightwheel Simplify your preschool operations with brightwheel’s all-in-one preschool management software. From online billing and invoicing to attendance tracking and daily reports, brightwheel makes running your preschool easier than ever. Simplify your preschool operations with brightwheel’s all-in-one preschool management software. From online billing and invoicing to attendance tracking and daily reports, brightwheel makes running your preschool easier than ever. ![An image of review score and star rating](https://mybrightwheel.com/wp-content/uploads/2025/01/three-cards-icon-3.svg "Highest-rated childcare software and app")### Streamlined admin tasks Make it easy to juggle time-consuming tasks like tracking meals, activities, and paperwork. ![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/easy-to-use.svg "Easy to use & save time")### Real-time parent communication Give parents regular updates without phone calls and texts after hours. ![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/automatic-billing-payments.svg "Automatic billing & payments")### On-time billing and payments Automate billing and collect payments on-time through multiple payment methods. ![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Quality connections")### Worry-free compliance and licensing Keep track of state rules and maintain documentation to meet local regulations and pass inspections. ![An image of review score and star rating](https://mybrightwheel.com/wp-content/uploads/2025/01/three-cards-icon-3.svg "Highest-rated childcare software and app")### Streamlined admin tasks Make it easy to juggle time-consuming tasks like tracking meals, activities, and paperwork. ![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/easy-to-use.svg "Easy to use & save time")### Real-time parent communication Give parents regular updates without phone calls and texts after hours. ![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/automatic-billing-payments.svg "Automatic billing & payments")### On-time billing and payments Automate billing and collect payments on-time through multiple payment methods. ![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2024/02/eliminate-manual-work.png "Quality connections")### Worry-free compliance and licensing Keep track of state rules and maintain documentation to meet local regulations and pass inspections. ## Features of brightwheel’s preschool management software ### Centralized attendance - Save time with simple, digital check-in and check-out - Track attendance in real time for each class - Integrate attendance data with billing and payroll in one software [Learn more](https://mybrightwheel.com/child-care-attendance-tracking/) ### Streamlined family communication - Send daily updates, photos, and reminders to families, keeping them informed and engaged with their child’s learning - Send individual SMS text messages to families, in addition to an in-app message, for urgent matters - Create engaging newsletters that highlight monthly activities and progress [Learn more](https://mybrightwheel.com/communication/) ![Cally B. Assistant Director at MBCC Journey](https://mybrightwheel.com/wp-content/uploads/2022/08/testimonial_3.webp)“Parent communication has drastically improved thanks to brightwheel. Parents are more in tune with what’s going on at school, so they’re more responsive. Because brightwheel is easy and quick to use for everybody.” Cally B. Assistant Director at MBCC Journey Birmingham, AL ### Automated billing - Set up recurring payments, track invoices, and collect tuition without the hassle - Invite families to online billing and autopay to get paid on time - Access reports and billing data to see balances, deposits, transactions, revenue, and more [Learn more](https://mybrightwheel.com/features/billing/) ![Munisha M. Director at Excelsior University for Children`](https://mybrightwheel.com/wp-content/uploads/2022/08/testimonial_2.webp)“95% of my parents are now on track with payments. Before, it was really bad. Parents love that they can see exactly how much they owe, right on their phones.” Munisha M. Director at Excelsior University for Children` Seabrook, TX ### Foster connection with your staff - Facilitate lesson planning, share updates with the team, and organize schedules - Make it easy for staff to interact with families, administrators, and other staff - Message staff about schedule changes in real-time, ensuring everyone stays informed and organized [Learn more](https://mybrightwheel.com/childcare-staff-scheduling-software/) ![Kelly R. Director of Good Shepherd Learning Cente](https://mybrightwheel.com/wp-content/uploads/2022/08/testimonial_4.webp)“Revising the schedule takes less than 5 minutes and everyone is aware of what is going on, which makes for a seamless operation.” Kelly R. Director of Good Shepherd Learning Cente Douglassville, PA ### Secure data management & tracking - Store child records, medical info, and licensing documents in one secure place - Simplify reporting for audits and compliance checks - Manage personal data and online payments with the highest security standards (PCI Level 1) [Learn more](https://mybrightwheel.com/security/) ![Marc H. Owner at A Strong Start](https://mybrightwheel.com/wp-content/uploads/2023/10/marc-h-testimonial.png)““A child’s information is safe and secure on brightwheel. We are very conscious of security here, and the data in a student’s profile is incredibly private. I feel secure that someone won’t be able to access it unless they are allowed to.”” Marc H. Owner at A Strong Start Trumbull, CT ### Support educators with curriculum and lesson plans - Add, customize, and share your curriculum with teachers - Keep families updated on their child’s development with progress reports - Add Experience Curriculum and stay compliant with all 50 states’ early learning standards and NAEYC [Learn more](https://mybrightwheel.com/experience-curriculum/) ![Tiffany P. Teacher & Curriculum Coordinator at Tarrytown Children’s Center](https://mybrightwheel.com/wp-content/uploads/2022/08/testimonial_4.webp)“Our teachers love Experience Curriculum. Newer teachers feel more confident because they can use it as a strong foundation and build from there to support child development in their classrooms.” Tiffany P. Teacher & Curriculum Coordinator at Tarrytown Children’s Center Austin, TX ### Early education resources #### Promote family engagement at your preschool Build strong relationships with families in your program: - Send effective updates about everything from student activities to changing tuition rates - Write newsletters that help families feel connected to your preschool - Turn difficult conversations with parents into positive ones - Use brightwheel to manage family relationships with confidence and ease ![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/Parent-Communication-Toolkit_thumbnail_1080px.webp "Parent Communication Toolkit_thumbnail_1080px")![Image](https://mybrightwheel.com/wp-content/uploads/2024/02/Parent-Communication-Toolkit_thumbnail_1080px.webp "Parent Communication Toolkit_thumbnail_1080px") [Download now](https://info.mybrightwheel.com/ekit/parent-communication-toolkit) ## Seamlessly switch to brightwheel from other childcare management software ### Easy onboarding trainings Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel. ### Speedy support team Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software. ### Roster and rate card upload tool Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one. ### One simple, transparent price You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform. ### [Brightwheel vs. Procare](https://mybrightwheel.com/compare-brightwheel-vs-procare/) Switch to brightwheel for powerful preschool management software that streamlines every part of your childcare program—from modern family communication with photo sharing and real-time messaging to attendance tracking, billing, and classroom management—all designed to keep teachers, administrators, and families seamlessly connected. ## Common preschool tasks that slow you down Running a preschool involves dozens of daily tasks: Inefficiencies can add up quickly, whether you’re working manually or juggling multiple tools. If these challenges sound familiar, explore the common pain points below to see how they impact your day-to-day—and how the right software can help you save time, stay organized, and focus more on your staff and families. - [Calling Families One-by-One About Billing and Invoices](https://mybrightwheel.com/preschools/calling-families-one-by-one-billing-and-invoices/) - [Calling Families One-by-One About Check-In and Out](https://mybrightwheel.com/preschools/calling-families-one-by-one-checking-in-out/) - [Collecting Billing And Invoices Manually From Families](https://mybrightwheel.com/preschools/collecting-billing-and-invoices-manually-from-families/) - [Collecting Enrollment And Waitlist Manually From Families](https://mybrightwheel.com/preschools/collecting-enrollment-and-waitlist-manually-from-families/) - [Collecting Schedules Manually From Families](https://mybrightwheel.com/preschools/collecting-schedules-manually-from-families/) - [Collecting Tuition Payments Manually From Families](https://mybrightwheel.com/preschools/collecting-tuition-payments-manually-from-families/) - [Copying and Pasting Enrollment and Waitlist Between Tools](https://mybrightwheel.com/preschools/copying-and-pasting-enrollment-and-waitlist-between-tools/) - [Copying and Pasting Reports Between Tools](https://mybrightwheel.com/preschools/copying-and-pasting-reports-between-tools/) - [Depositing Tuition Payments Manually At The Bank](https://mybrightwheel.com/preschools/depositing-tuition-payments-manually-at-the-bank/) - [Emailing Families Individually About Tuition Payments](https://mybrightwheel.com/preschools/emailing-families-individually-about-tuition-payments/) ## Brightwheel has more ways to support your childcare program ![Image](https://mybrightwheel.com/wp-content/uploads/2023/07/center-management.svg)### Enrollment & admissions Create forms, request documents and e-signatures, and make enrollment and waitlist decisions with ease. [Learn more](https://mybrightwheel.com/childcare-enrollment-registration/) ![Image](https://mybrightwheel.com/wp-content/uploads/2023/07/comunication.svg)### Communication Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families. [Learn more](https://mybrightwheel.com/communication/) ![Image](https://mybrightwheel.com/wp-content/uploads/2023/09/toy.svg)### Experience Curriculum Upgrade to get Experience Curriculum: A complete, easy-to-implement curriculum system with digital lessons in brightwheel and hands-on learning materials mailed to you. [Learn more](https://mybrightwheel.com/experience-curriculum/) ## Frequently asked questions about preschool management software ### What is preschool management software? Preschool management software is a digital platform designed to help early education programs streamline administrative tasks like attendance tracking, billing and invoicing, family and staff communication, lesson planning, and reporting. With brightwheel’s preschool management software, schools save time, reduce paperwork, and improve the overall experience for teachers, families, and administrators. ### How does preschool management software help administrators? Preschool administrators juggle many responsibilities—from staff scheduling to tuition collection. Preschool management software simplifies these tasks by providing easy-to-use tools for managing student records, tracking daily attendance, sending invoices, and communicating with families in real time. This leads to better organization, fewer errors, and more time to focus on quality education. ### Is brightwheel’s preschool management software easy to use? Yes! Brightwheel is designed with simplicity in mind. Teachers, directors, and families can quickly learn how to navigate the platform without needing technical expertise. The intuitive dashboard makes it easy to handle daily operations like logging activities, sending updates, and generating reports. ### Is brightwheel suitable for small preschools? Yes, brightwheel’s preschool management software works for programs of all sizes, from small in-home programs to large preschools and childcare centers. It’s scalable and flexible, so you can choose the features that best meet your school’s needs and budget. ### How does preschool management software improve family communication? Preschool management software like brightwheel makes it easy to keep families informed with daily reports, photos, messages, and real-time updates about their child’s day. This strengthens trust, improves family engagement, and helps parents and guardians feel more connected to the classroom experience. ### Is brightwheel’s preschool management software secure? Yes. Brightwheel takes data security seriously. The platform uses industry-standard encryption and security practices to protect sensitive child and family information, ensuring privacy and compliance with relevant regulations. ### Can brightwheel help with preschool billing and payments? Absolutely. Brightwheel includes powerful [billing and invoicing features](https://mybrightwheel.com/features/billing/) that let preschools automate tuition collection, send digital invoices, and track payments in real time. This not only saves hours of manual work but also helps improve cash flow for your preschool business. ## Review the latest ECE insights & resources about preschool operations - Business - Blog post ### How to Write a Daycare Business Plan Learn how to write a comprehensive daycare business plan. Discover essential steps, key components, and tips to ensure your childcare program succeeds. [Read Now](https://mybrightwheel.com/blog/how-to-write-a-daycare-business-plan) - Families - Blog post ### 7 Preschool Open House Ideas Discover 7 creative preschool open house ideas to showcase your childcare program, engage prospective families, and boost enrollment numbers. [Read Now](https://mybrightwheel.com/blog/open-house-childcare-preschool) - Families - Blog post ### Strengthening Relationships with a Preschool Parent Communication App Learn how preschool parent communication apps improve family engagement, progress tracking, event coordination, and resource sharing. [Read Now](https://mybrightwheel.com/blog/preschool-parent-communication-app) ### Tour the easiest all-in-one childcare and preschool app