--- title: "Childcare Forms for Preschools" id: "26407" type: "page" slug: "childcare-forms" published_at: "2026-06-18T17:02:17+00:00" modified_at: "2026-06-18T17:02:17+00:00" url: "https://mybrightwheel.com/preschools/childcare-forms/" markdown_url: "https://mybrightwheel.com/preschools/childcare-forms.md" excerpt: "Digital formsE-signaturesDocument storageCompliance forms 20 hrssaved per month on administrative work #1rated all-in-one childcare solution 92%of admins who switched from paper say it’s easier to stay organized 95%of admins say brightwheel is easy to use What is this Childcare forms..." taxonomy_language: - "English" --- [Brightwheel](https://mybrightwheel.com/) › [Preschools](https://mybrightwheel.com/preschools/) › Childcare Forms for Preschools # Childcare Forms for Preschools ## Send, collect, and store all the forms your preschool needs — digitally. Brightwheel replaces paper forms with digital versions families complete from their phone, so every child’s paperwork is complete on file before care begins. Digital formsE-signaturesDocument storageCompliance forms 20 hrssaved per month on administrative work #1rated all-in-one childcare solution 92%of admins who switched from paper say it’s easier to stay organized 95%of admins say brightwheel is easy to use What is this **Childcare forms for preschools** refers to the enrollment documents, consent forms, licensing paperwork, and policies directors and administrators need families to complete and sign before and during care. Brightwheel digitizes these forms so families can complete them from their phone, administrators are notified when forms are done, and all signed documents are stored permanently in brightwheel without paper filing. How it works ## How childcare forms work for preschools Preschools collect significant paperwork from families. Enrollment agreements, emergency authorization forms, allergy and medical forms, medication consent forms, photo release forms, and parent handbook acknowledgments — all need to be collected from every family and kept on file. When forms are managed by paper, the administrative work compounds. Front desk staff collect forms at drop-off, follow up with families who haven’t returned them, file paper copies, and then search through those files when a form needs to be retrieved. This process consumes significant administrative time throughout the year. Brightwheel digitizes this entirely. Administrators create the forms they need, send them to families with a single message, and families complete and sign them from their phone. Brightwheel notifies the administrator when each form is complete and stores everything permanently in the family’s profile. Directors can see at a glance which families have completed all their forms and which have outstanding items. For preschools with licensing compliance requirements, digital forms are a meaningful operational upgrade. Having documented, signed forms on file that are instantly accessible during an inspection is far more reliable than managing paper files. See it in action ## See how brightwheel childcare forms works How preschools use brightwheel to send, collect, and store forms · 2 min What’s included ## Everything you need to manage forms at your preschool 📝 ### Digital form builder Create the enrollment, consent, and compliance forms your preschool needs. Customize fields, add your policies, and save forms for reuse each enrollment season. ✍️ ### E-signatures Families sign forms digitally from their phone. Signed forms are timestamped and stored in brightwheel — no printing, no scanning, no lost paper. 🔔 ### Completion tracking Administrators can see which families have completed their forms and which have outstanding items at a glance. Send reminders with a tap. 📁 ### Permanent document storage All signed forms are stored permanently in brightwheel and accessible from any authorized device. Retrieve any form instantly for a licensing inspection or family inquiry. Buyer’s guide ## What to look for in childcare forms software for preschools Digital forms tools for preschools need to handle both standardization and flexibility. Here are the capabilities that matter most. ✓ Mobile completion for families Forms that require a computer have low completion rates. A digital forms tool where families complete and sign everything from their phone gets forms back faster and with fewer follow-ups. ✓ Completion tracking and follow-up tools Knowing which families have outstanding forms — and being able to send a reminder with a single tap — removes the manual follow-up that makes paper forms so time-consuming. ✓ E-signature support Enrollment contracts and consent forms require signatures. A forms tool with e-signature capability eliminates printing, signing, scanning, and returning paper documents — for every family, every enrollment season. ✓ Permanent organized storage accessible to authorized staff Paper forms get lost, damaged, or misfiled. Digital forms stored in brightwheel are searchable, organized by family and child, and accessible from any authorized device at any time. ✓ Customizable for licensing requirements Different states and licensing authorities have different required forms. A forms tool that allows customization ensures the preschool’s digital forms meet its specific licensing requirements. Provider story “ > Forms on brightwheel save me weeks of time each year. I no longer need to constantly check in with families to see if they’ve filled out the form. I can just send a message now and it’s instant. PM Pam M. Owner and Executive Director, Creative Learning Preschool · Aurora, CO [Read customer stories →](https://mybrightwheel.com/customers/) Getting started ## Set up digital forms for your preschool 1 ### Build your digital forms library Create the enrollment, consent, and compliance forms your preschool requires. Brightwheel’s form builder lets you customize fields, add your policies, and save forms for reuse. 2 ### Send forms to new families When a new family joins your program, send them a brightwheel message with a link to complete their forms. They can finish everything from their phone. 3 ### Track completion and follow up Brightwheel shows you which families have completed all their forms and which have outstanding items. Send reminders with a tap for anyone who hasn’t finished. 4 ### Access signed forms any time All signed forms are stored in brightwheel and accessible from any authorized device. Reference them at any time — including during a licensing inspection. Common challenges ## Common forms challenges for preschools — and how to address them Forms management is one of the highest-volume administrative processes in preschools. Most friction is avoidable with a digital system. Forms collected after care has already started When enrollment forms are collected informally, families often start care before all required paperwork is on file. Digital enrollment forms with a clear pre-start completion requirement ensure every required document is signed before the first day. Staff spending significant time chasing incomplete paperwork When forms are collected on paper, following up with families who haven’t returned them requires individual outreach. Brightwheel’s completion tracking shows every outstanding form and reminders go out with one tap. Forms getting lost, damaged, or misfiled Paper forms have a high rate of loss and damage over time. All forms stored in brightwheel are permanent, organized, and retrievable instantly. Licensing inspections creating document retrieval stress When a licensing inspector asks for a specific form, finding it in a paper filing system takes time and creates stress. Digital forms in brightwheel are searchable and accessible in seconds. Annual enrollment season requiring reprinting and redistribution Re-printing, re-distributing, and re-collecting the same forms every enrollment season adds administrative hours. Digital forms in brightwheel can be resent and updated without any printing. FAQ ## Common questions about childcare forms for preschools Can families complete and sign forms from their phones? Yes. Brightwheel forms are fully mobile-friendly. Families complete and sign all forms from their phone using brightwheel’s digital forms tools. Can directors see form completion status for all families? Yes. Brightwheel shows form completion status for every family in the preschool. Directors and administrators can see at a glance which families have all their forms complete and which have outstanding items. Are e-signatures in brightwheel valid for enrollment contracts? Yes. E-signatures collected through brightwheel are valid for standard childcare enrollment and consent purposes. For specific legal requirements in your state, consult your licensing authority. Are signed forms stored permanently? Yes. All forms completed and signed in brightwheel are stored permanently and accessible from any authorized device at any time. Can I use my preschool’s own enrollment contract? Yes. Your existing enrollment agreement can be digitized and sent for e-signature through brightwheel. You can also build custom forms directly in brightwheel’s form builder. Does brightwheel work for state licensing-required forms? Yes. Brightwheel forms can be customized to match state licensing requirements. All signed forms are stored digitally and accessible for inspection. Explore more Other features for preschoolsChildcare Forms for other program types [FeatureBilling & payments →](/preschools/billing) [FeatureCommunication →](/preschools/communication) [FeatureEnrollment & admissions →](/preschools/childcare-enrollment-registration) [FeatureDaily reports →](/preschools/preschool-daily-report) [FeatureExpense management →](/preschools/expense-management) [FeatureAttendance & check-in →](/preschools/child-care-attendance-tracking) [SegmentIn-home child care →](/in-home-child-care/childcare-forms) [SegmentChildcare centers →](/childcare-centers/childcare-forms) [SegmentMontessori →](/montessori/childcare-forms) [SegmentMultisite centers →](/multisite-centers/childcare-forms) [SegmentGovernment & network partners →](/government-and-network-partners/childcare-forms) [SegmentCamps & afterschool →](/before-and-after-school-programs/childcare-forms) ## Ready to take your preschool’s forms process paperless? Join thousands of preschools that use brightwheel to send digital forms, collect e-signatures, and keep all documentation on file without the paper. [Get a demo](https://mybrightwheel.com/demo/) [See pricing](https://mybrightwheel.com/pricing/)