--- title: "Switch to brightwheel" id: "11860" type: "page" slug: "switch-to-brightwheel" published_at: "2025-08-05T23:39:16+00:00" modified_at: "2026-06-10T21:43:07+00:00" url: "https://mybrightwheel.com/switch-to-brightwheel/" markdown_url: "https://mybrightwheel.com/switch-to-brightwheel.md" --- # The easiest upgrade you’ll ever make ## Switching to brightwheel is easier than you think ## Switching to brightwheel is easier than you think Get started fast with hands-on support, seamless onboarding, and a reliable platform built to last. See how easy it is to make the switch—get a free demo. ## Trusted by millions of educators and families ![brightwheel reviews](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/social-proof-stars.webp "brightwheel reviews")4.9 | 150,000+ reviews - ![Apple Store](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/apple-2.png) - ![Google Play](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/google-play-2.svg) - ![Capterra](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/capterra-2.svg) - ![G2 Leader](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/g2-leader.webp) - ![Cloud 100](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cloud-100.webp) - ![Capterra Best](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/cap.webp) ## Make this the last time you switch to a new system ![An image of review score and star rating](https://mybrightwheel.com/wp-content/uploads/2024/02/save-time.png "Highest-rated childcare software and app")### Quick setup with a 1:1 expert We migrate your data in under 24 hours for you. A dedicated expert guides you live and on your schedule. ![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2025/01/three-cards-icon-2.svg "Easy to use & save time")### Say goodbye to disruption or downtime Keep your center running smoothly with a platform built for reliability. Trusted, secure, and always on. ![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2025/01/card-icon-5.svg "Positive first impression")### One platform, grows with you Brightwheel connects 100+ features into a single flexible and scalable app, designed for programs of any sizes. ![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/quality-connections.svg "Quality connections")### Reliable human support Get support your way, every step of the way with chat, phone support, messaging, webinars, community & more. ![An image of review score and star rating](https://mybrightwheel.com/wp-content/uploads/2024/02/save-time.png "Highest-rated childcare software and app")### Quick setup with a 1:1 expert We migrate your data in under 24 hours for you. A dedicated expert guides you live and on your schedule. ![An icon image of clock that represents the time-saving benefit of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2025/01/three-cards-icon-2.svg "Easy to use & save time")### Say goodbye to disruption or downtime Keep your center running smoothly with a platform built for reliability. Trusted, secure, and always on. ![An icon image of money that represents the billing feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2025/01/card-icon-5.svg "Positive first impression")### One platform, grows with you Brightwheel connects 100+ features into a single flexible and scalable app, designed for programs of any sizes. ![An icon image of heart that represents the communication feature of brightwheel.](https://mybrightwheel.com/wp-content/uploads/2022/08/quality-connections.svg "Quality connections")### Reliable human support Get support your way, every step of the way with chat, phone support, messaging, webinars, community & more. ## Fast setup. Real support. *From day one.* Everything in one place—we handle your switch so you can focus on what matters. Under 24 hours Your data, migrated for you. We transfer your rosters and billing rate cards **in less than a day.** Day 1 Meet your 1:1 specialist. Personalized coaching from a **real person** who supports you, live and on your schedule. WEEK 1 & BEYOND Fully live. Parents enrolled, billing running, staff trained—with ongoing top-rated support. [Get a free demo](/demo) ## Switching from pen and paper? ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-3.svg)### Go live the same day Simply snap a photo of your roster and rate card. A dedicated expert does the heavy lifting, with no disruption to your program. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-1.svg)### Get paid on time—automatically Billing replaces manual invoicing and awkward payment reminders. Brightwheel pays for itself. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-5.svg)### Less paper, less work Digital sign-ins, online forms, and e-signatures replace manual data entry and filing — compliant in all 50 states. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-8.svg)### Delight families with a modern app A parent app with photos, updates, and autopay — the experience families expect and the credibility your program deserves. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-3.svg)### Go live the same day Simply snap a photo of your roster and rate card. A dedicated expert does the heavy lifting, with no disruption to your program. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-1.svg)### Get paid on time—automatically Billing replaces manual invoicing and awkward payment reminders. Brightwheel pays for itself. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-5.svg)### Less paper, less work Digital sign-ins, online forms, and e-signatures replace manual data entry and filing — compliant in all 50 states. ![Image](https://mybrightwheel.com/wp-content/uploads/2025/05/icon-8.svg)### Delight families with a modern app A parent app with photos, updates, and autopay — the experience families expect and the credibility your program deserves. ## See your savings with brightwheel What running things manually is actually costing you How many children are at your center?30 children 5200+ How many staff members?4 staff 130+ Families who pay late each month?30% 0%100% Calculate my savings Based on typical center operations — adjust inputs to personalize. Almost there ## Your results are ready Enter your details to see your personalized savings breakdown. By submitting this form, you agree that brightwheel may contact you by phone call, SMS, or email at the contact information you provide, including by use of automated technology, prerecorded messages, or AI-assisted systems, for marketing and informational purposes consistent with our [Privacy Policy](https://mybrightwheel.com/privacy-policy) . Message and data rates may apply. Message frequency varies. ← Recalculate Your savings estimate ## Here’s what brightwheel could save you Your time and money are going further than you think. Here’s where it goes — and what you get back. ~0 hrs/month spent on tasks brightwheel automates Estimated monthly savings Admin time + paper + late payment friction $0 Check-in & sign-out 0.0 hrs / month Chasing late payments 0.0 hrs / month Forms & admin 0.0 hrs / month Paper & printing $0 / month Late payment cash flow $0 delayed / month Annualized savings $0 / year ▸ How we calculated this Estimates reflect separate, non-overlapping tasks. Monthly savings = (total admin hours × $18/hr assumed avg ECE staff wage) + paper & printing costs. Hourly rate: assumed at $18/hr, the midpoint of the typical ECE staff range ($13-$24/hr). Adjust for your program in future iterations. Check-in/out: ~1-1.5 min per child per direction × 2 × 22 operating days/month. Late payment follow-up: ~10 min per late-paying family/month — assumes a mix of payment methods including reminder texts, calls, and reconciliation. Late payment cash flow: ~$800 avg monthly tuition × 0% late families (0 families). Reflects delayed revenue, not necessarily lost. Forms & admin: ~15 min/day base + ~2 min/day per staff member + ~1 min per child/month. Capped at 80 hrs/month. Paper & printing: ~$2-$4 per child/month. Note: does not include brightwheel subscription cost. Pricing varies — get a demo to learn more. Most programs recoup this in their first billing cycle Brightwheel automates check-in, billing, and family communication — so you stop spending time on things software should handle. [Get a demo — it’s free](/demo) ← Recalculate ## Stories from programs who made the switch Thousands of programs have already switched to brightwheel and are seeing the impact. Read more in [customer stories](https://mybrightwheel.com/customers/) ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)I had my training and by that next week we were switching, and I was adding billing plans and adding students. It didn’t take as long as I thought. It probably took a week for me to feel confident. Syieda D. Director & Owner of SMG Clubhouse in Horsham & Quakertown, PA ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly to parents and each other. Harida H. Administrator, Play Pals Daycare in Maumee, OH ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)The brightwheel onboarding process is really, really helpful. They made sure I was using the tool to the best of its abilities, and they took care of uploading all the kiddos into the system. Alyssa D. Executive Director @ McNeilly Center for Children in Nashville, TN ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)We were the first ones to bring brightwheel to our town. Now, every other center in town has adopted brightwheel as their software. It is an amazing all in one – go to tool…Worth every penny! Melissa & Logan Owners of Happy Feet Academy in Ellensburg, WA ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)The motivator to start brightwheel was I was coming into a small program and I had been asked to grow the program…I’ve now more than doubled the program here, and added two more classrooms. Miranda E. Director of Little Eagles Daycare in Madison, MN ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)I had my training and by that next week we were switching, and I was adding billing plans and adding students. It didn’t take as long as I thought. It probably took a week for me to feel confident. Syieda D. Director & Owner of SMG Clubhouse ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly to parents and each other. Harida H. Administrator, Play Pals Daycare in Maumee, OH ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)The brightwheel onboarding process is really, really helpful. They made sure I was using the tool to the best of its abilities, and they took care of uploading all the kiddos into the system. Alyssa D. Executive Director, McNeilly Center for Children in Nashville, TN ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)We were the first ones to use brightwheel in our town. Now, every other center in town has adopted it as their software. It is an amazing all-in-one tool…Worth every penny! Melissa & Logan Owners of Happy Feet Academy in Ellensburg, WA ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)Brightwheel has been so easy to roll out. We started with parent communication and ended with billing. It has been a tremendous blessing to our school. Cally B. Assistant Director at MBCC Journey in Birmingham, AL ![Quote](https://mybrightwheel.com/wp-content/themes/_brightwheel/img/redesign/quote.svg)I think the motivator to start brightwheel was I was coming into a small program and I had been asked to grow the program…I have now more than doubled the program here, and added two more classrooms. Miranda E. Director of Little Eagles Daycare in Madison, MN #1 Rated all-in-one childcare solution 20hrs Saved each month on administrative tasks 95% Customer satisfaction 99.9% Uptime and 24×7 monitoring (we don’t crash) ## The real impact of switching Switch once, feel the impact every day. ### 20 hours saved per administrator & staff every month ### 90% of preschools report more families pay on time with brightwheel ### 2 of 3 teachers would rather work at a program that uses brightwheel ### 95% of administrators & staff report brightwheel improves communication with families ### 20 hours saved per administrator & staff every month ### 90% of preschools report more families pay on time with brightwheel ### 2 of 3 teachers would rather work at a program that uses brightwheel ### 95% of administrators & staff report brightwheel improves communication with families ## Frequently asked questions ### How long does it take to switch to brightwheel? Most programs are up and running within days, thanks to our guided onboarding process. ### What if I’m switching from pen and paper to brightwheel? No problem! Brightwheel is designed to be intuitive and easy to use, even if you’re new to technology. Our team will guide you through every step, from setting up your account to training your staff. You’ll be amazed at how quickly you can transition to a digital solution that saves you time and keeps everything organized. ### What if I’m switching from another early education software to brightwheel? No problem—switching is easier than you think. Our onboarding team will guide you through every step, from migrating your data to training your staff. We’ll make sure nothing gets lost in the transition. And once you’re up and running, brightwheel’s all-in-one platform makes managing your program simpler, faster, and more connected. Curious how brightwheel compares to other childcare management software? [Learn more](https://mybrightwheel.com/why-brightwheel/) . ### What kind of support will I receive? You’ll have access to 1:1 setup, live training, and ongoing support, plus 24/7 access to our chatbot, tutorials, and community. With real-human support and a focus on ease of use, brightwheel ensures you and your staff can hit the ground running. Plus, once you’re up and running with brightwheel, we don’t just disappear. Our Customer Support team is just a message away—whether it’s for troubleshooting, optimizing, or just guiding you through something new. You can also request a phone call with a member of the Customer Support team. ### Will switching disrupt my program? Not at all. Most programs are up and running within days—with no interruption to daily operations. Our onboarding team works around your schedule to ensure a smooth, low-stress transition, so you and your staff can stay focused on what truly matters- your students. ### How does brightwheel compare to other ECE software? Brightwheel stands out with its unmatched ease of use, robust security, and reliable performance—designed to simplify your day-to-day operations. Why go with brightwheel vs Procare? Brightwheel saves staff up to 20 hours a month with features like automated billing, seamless communication, and contactless check-in—all backed by expert support. Everything you need is connected in one place and synced across devices, with no hidden fees. [Learn more](https://mybrightwheel.com/compare-brightwheel-vs-procare/) . Why go with brightwheel vs Lillio? Brightwheel offers stronger billing and management, industry-leading security with 2FA , and a commitment to innovation. With the largest engineering team in ECE tech and a public product roadmap, brightwheel continually evolves based on customer feedback. [Learn more](https://info.mybrightwheel.com/compare-brightwheel-vs-lillio/) . ### How much does brightwheel cost? Brightwheel offers flexible pricing plans to fit different budgets and program sizes. We encourage prospective customers to connect with our team directly for a personalized quote based on your specific needs. [Request pricing information](https://mybrightwheel.com/pricing/) to explore how brightwheel can benefit your program. ## Review the latest ECE insights & resources about switching to brightwheel - ECE Industry - Blog post ### Why Schools Switch from Procare to Brightwheel Discover why childcare programs are switching from Procare to brightwheel software. Learn about brightwheel’s intuitive interface, robust features, and superior support. [Read Now](https://mybrightwheel.com/blog/why-schools-switch-from-procare-to-brightwheel-childcare-software) - Brightwheel - Blog post ### Brightwheel Cost: How to Get the Most Out of Your Subscription Learn how to maximize your investment by understanding brightwheel cost, benefits, and value for your childcare program. [Read Now](https://mybrightwheel.com/blog/brightwheel-cost-how-to-get-the-most-out-of-your-subscription) - Business - Blog post ### The Best Tuition Express Alternative: Brightwheel Discover how brightwheel and Tuition Express compare in features, pricing, and ease of use to help you choose the best solution for managing tuition payments. [Read Now](https://mybrightwheel.com/blog/tuition-express-alternative) ### Talk to an expert about a switch to brightwheel.