Easier childcare billing
Use brightwheel’s childcare payment software to simplify billing and get paid on time. 90% of preschools say more families pay on time with brightwheel.
Brightwheel's childcare billing and payments
The #1 early childhood financial management software with integrated billing. Send automated invoices to families, enable families to securely pay online, and track subsidy payments—all from brightwheel.
Make billing easy for families
Offer paperless invoicing and payments, and send receipts via email
Send recurring or one-time invoices and offer auto-pay to eliminate late payments
Invoice families with the same tool you use for enrollment, attendance, and communication
Accept credit card or bank transfer payments and offer auto-pay
Manage your program's finances
Digitize your reporting
Easily run customizable billing and tax reports
Centralize your recordkeeping
Manage attendance, billing, and subsidies in one place
Operate under the highest levels of security and compliance
Protect your business
Ensure all your data is fully encrypted and integrated safely with your bank
Simplify subsidy management
Save more time
Set up recurring bill plans, log agency payments, and waive balances in a click
Manage your finances from one place
Know who owes what with a centralized view of your finances across agency and family payers
Track with flexibility
Easily add, edit and backdate subsidy payments through the agency tracker
Get started today
Brightwheel customers on simplifying billing
“Brightwheel billing is so easy to use. It’s 10x better than the childcare software we were using before. I love being able to see monthly income, plus the breakdown of past due balances! I can’t even put a number on the amount of time I’ve saved, it’s been amazing.”
Crystal H, Director at DaVinci Academy in Belvidere, IL
“100% of my payments are on time, because I use autopay. After being in this industry for 28 years, I know this has saved me so much stress because I don’t need to charge late fees or send parents extra notifications about payments.”
Monique R, Owner at World Elite Academy in San Diego, CA
“Billing on brightwheel and moving out of spreadsheets has been a lifesaver. There are some things brightwheel took off our plate that we weren’t even aware of! My advice is to start using brightwheel billing before you think you need it. I know I wish we did.”
Kalen & Kaitlyn S, Owners at Grow Together Learning in Hilliard, OH
Plus, many more valuable features including:
FAQs: Tips and insights about the billing feature
How do I make a childcare invoice?
What online payment methods does brightwheel support?
How long does it take for my funds to be deposited?
Does brightwheel integrate or connect with other accounting or bookkeeping software, like QuickBooks?
Can I track subsidy payments and invoices from agencies in brightwheel Billing?
How does brightwheel help with filing my taxes?
Join millions of childcare providers on brightwheel
Take a tour and see how brightwheel can help you, your staff, and your families.