#1 childcare payroll software

Automate payroll
with ease

Automate payroll
with ease

Paying your staff is easier than ever with brightwheel's payroll and time tracking.

Experience the best payroll in early education

Easily track time & run payroll

Easily track time & run payroll

Work faster and reduce errors with time tracking auto-synced with payroll.

Automate taxes and filing

Automate taxes and filing

Federal, local, and state payroll taxes are automatically calculated and filed for you.

All-in-one childcare platform

All-in-one childcare platform

Save time managing payroll, billing, messaging, admissions, & more—all with brightwheel.

Best-in-class service

Best-in-class service

24/7 onboarding and expert support. No long-term contract or hidden fees.

Easily track time & run payroll

Easily track time & run payroll

Work faster and reduce errors with time tracking auto-synced with payroll.

Automate taxes and filing

Automate taxes and filing

Federal, local, and state payroll taxes are automatically calculated and filed for you.

All-in-one childcare platform

All-in-one childcare platform

Save time managing payroll, billing, messaging, admissions, & more—all with brightwheel.

Best-in-class service

Best-in-class service

24/7 onboarding and expert support. No long-term contract or hidden fees.

Explore these key payroll and time tracking features

Payroll illustration Payroll illustration

We are committed to building the best payroll experience in the early education industry. 



The #1 payroll software, Gusto, is now in brightwheel! Streamline payroll, time tracking, and staff management with brightwheel’s all-in-one app.



  • Unlimited payroll runs at no extra charge

    Unlimited payroll runs at no extra charge

  • State tax registration in all 50 states

    State tax registration in all 50 states

  • Local, state, and federal payroll tax filings

    Local, state, and federal payroll tax filings

  • Automatic tax calculations

    Automatic tax calculations

  • Time tracking synced with payroll

    Time tracking synced with payroll

  • Direct deposits

    Direct deposits

Early education resources

Discover free tax resources for your childcare business

This tax preparation checklist will help you:

  • Stay on top of important tax due dates
  • Gather the right records
  • Look for common tax deductions and credits
  • And more!
An image of 2023 tax preparation checklist offer An image of 2023 tax preparation checklist offer

brightwheel has more ways to support your childcare program

Billing & payments

Billing & payments

Send automated invoices, accept online payments, and get paid on time. 90% of preschools report that more families pay on time with brightwheel.

Center management

Center management

Simplify administrative tasks with brightwheel’s all-in-one app & save up to 20 hours per month. Stay compliant with digital check-ins, health checks, and room ratio tracking.

Communication

Communication

Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.

Frequently asked questions about payroll

Below are answers to some of the common questions that may help you get a demo of payroll.

To get access to payroll, start here: https://mybrightwheel.com/payroll/#payroll-form-cta

Note: Payroll in brightwheel is not yet available for some programs, including multi-sites. Fill out this form to be the first to know when it’s available.

If you’re new to brightwheel, you’ll get a personalized demo and quote of brightwheel first. If you already use brightwheel, you’ll be directed to learn more about our payroll offering.

If you currently use Gusto for payroll, submit a request to connect your brightwheel and Gusto accounts here: https://schools.mybrightwheel.com/staff/payroll

If you use a different payroll provider or are just getting started with payroll, learn more about brightwheel’s payroll solution by starting here: https://mybrightwheel.com/payroll/#payroll-form-cta

Payroll pricing varies to best meet your needs. Visit gusto.com/product/pricing to learn more about Gusto’s flexible pricing plans with no hidden fees.

Yes. All local, state, and federal payroll taxes are automatically calculated, filed, and paid. W-2s and 1099s are automatically issued and sent to your employees and contractors as well.

Every plan comes with unlimited payroll runs. You’ll never be charged extra for things like off-cycle payrolls.

If you have a question about something happening inside brightwheel’s childcare app, please contact our Support team at support@mybrightwheel.com.

For any payroll related activities happening inside Gusto’s payroll app, please reach out to Gusto’s Support team at gusto.com/about/contact.

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Ready to simplify payroll and time tracking?