All-in-one childcare app
The #1 childcare software to help you save time, get paid faster, and deepen staff and family engagement.
Brightwheel features
The complete preschool and childcare management software that integrates automatic billing and payments, real-time communication, classroom management, and so much more.
Billing & Payments
Online payments
Offer families a convenient and secure way to pay with the option to divvy up charges between payers.
Invoices & autopay
Set up recurring invoices and payment reminders once. Brightwheel will automate the rest and send receipts.
Less tax work
We notify families when their tax statements are ready for self-serve access. You don’t have to do a thing!
Custom billing reports
Simple yet powerful reporting to easily keep track of payments owed and received.
Subsidy management
Save time tracking and reconciling subsidy funds across multiple agencies.
Next-day deposits
Get paid on time with the fastest deposit turnaround time in the industry.
Expense tracking
Gain full visibility into your income and expenses through automated transaction syncing, customizable categories, and real-time insights.
Tuition agreements
Create and share tuition contracts for families to review, sign, and add payment methods in one smooth step.
Mobile check deposits (coming soon)
Deposit checks to your financial institution directly in the brightwheel app. No more trips to the banks or offline syncing.
Communication
Family engagement
Easily engage and build trust with families, and message everyone through the communication app.
Staff messaging
Send messages to all staff members or a classroom, and have staff quickly respond directly through the app.
Photos & videos
Share learning milestones and deliver memorable moments right to parents’ phones or on the web.
Emergency alerts
Easily send alerts – including SMS and mobile messages.
Reminders
Send quick reminders that include a date and a time.
Calendar
Schedule events and activities, create sign-up forms, and share them with families and staff.
Center Management
Enrollment and admissions
Create forms, request documents and e-signatures, collect application fees, and make enrollment and waitlist decisions with ease.
Time tracking & payroll
Track staff timecards and automatically sync time tracking with payroll for easy, accurate payroll processing.
Staff management
Simplify staff scheduling, access staff profiles, and facilitate clear and direct communication via integrated messaging.
Classroom management
Track student attendance and progress, and generate reports to gain insights into classroom trends.
Online records
Access student, family, and staff records anytime and from anywhere.
Multi-site management
Manage staff permissions and roles and oversee student information across multiple schools or locations.
Learning
Lesson Planning
Add your own curriculum or upgrade to get Experience Curriculum, including digital lesson plans and hands-on learning materials.
State learning & DRDP standards
Benefit from pre-loaded state learning standards as well as DRDP standards.
Customized assets
Customize your learning standards to meet the needs of your development framework.
Distance learning
Share lesson plans with families to continue learning at home.
Data rich reports
Track and analyze student or classroom progress with data-rich reports.
Sharing controls
Share learning and development with staff and parents on your own schedule.
Attendance
Contactless check-in
Check students and staff in with quick scan, e-signatures, or secure pin codes.
Health screens
Create custom questions and capture student/staff health information at check-in.
Ratios & scheduling
Stay in compliance and manage room ratios and daily schedules in real-time.
Attendance reports
Run reports for licensing, billing, and management and customize to fit your needs.
Guardian management
Manage additional approved people for drop off or pick up.
Security
Keep all your data confidential and secure with brightwheel’s enhanced account safety and 24×7 monitoring.
Daily Activity Report
Digital daily sheets
Automate daily reports with activities, notes, photos, and videos for each student.
Photos & videos
Capture learning milestones and memorable moments, and share them with families.
Incident reports
Report and track incidents throughout the day to include in digital daily reports.
Health checks
Monitor student and staff health by logging temperatures or illness symptoms.
Menus & food
Create detailed food menus, log and track meals, and simplify CACFP reporting and reimbursement.
Activity reports
Run reports to monitor activity for a student, classroom, or your entire center.
Join millions of educators and families on brightwheel
Take a tour and see how easy it is to get started with brightwheel.