All you need, in one place. 

Digital check-in, activities, messaging, videos, and more!

Your All-In-One Solution

  • Comprehensive:  Sign in/out, assessment, communication, photos, reporting, billing, administration – all in one place.
  • Works Everywhere: Phones, Computers, Tablets – iOS, Android, PC, Mac. Wherever you are, brightwheel will be.
  • Seamless Sync: Always in sync across devices and teachers.
  • Easy to use: Get started in literally minutes. The fastest and easiest to use platform in early education.
  • Unrivaled Customer Support: We’re here to help :).


  • Photos: Snap and share pictures.
  • Videos: Easily capture learning milestones and memorable moments, and seamlessly share with parents.
  • Learning & Assessments: Record student progress with text or voice. Share with parents, or only with staff.
  • State Learning and DRDP Standards:  Benefit from pre-loaded State Learning Standards as well as DRDP Standards.
  • Parent Updates: Keep families in the loop.
  • Food / Nap / Potty: Record daily events with a simple tap.
  • Incident Reports: Report and track mishaps.
  • Spot Check: Quick head counts or 15 min checks.
  • Calendar: Schedule and share events for each classroom or a school.
  • Automated Daily Reports: Share the day’s events with families.
  • Customized Assessments: Easily input the learning categories you want to track – unique to each classroom.
  • Customized Menus: Easily input the food items you want to tag – unique to each classroom.

Billing & Payments

  • Easy: Sign up in 90 seconds. Manage your entire business in one place.
  • Automated: Parents pay, receipts are sent, and deposits put into your bank account – all automatically.
  • Integrated: Collect payments with the same system you use for enrollment, check-in, photos, and messaging.
  • Flexible: Bank deposits, credit/debit cards, checks, or cash – your choice.
  • Fast: Deposits reach your account as fast as same day.
  • Secure: Your info is protected and encrypted by the highest levels of security.
  • Billing Discounts and Subsidies: Create itemized discounts (fixed and percent based) for plans and invoices.
  • Built for you: Send weekly, bi-weekly, or monthly invoices. Manage your business the way you need.
  • Parent Portal: Parents have their own portal for payments, receipts, and even tax reports – so that you don’t have to do anything.


  • Digital Check-In: Easy digital check-in options for students & staff including digital signatures, secure pin codes and quick scan. Learn More.
  • Kiosk Mode: Easily lock the app to be used a self service kiosk.
  • Attendance Reports: For licensing, billing, and management.
  • Mark Absent: Track student absences in addition to attendance.
  • Ratios: See real-time student to teacher ratios.
  • Guardian Management: Manage additional approved people for drop off or pick up.


  • Staff Time Clock & Ratios: Secure staff check-in with real-time student:teacher ratios for all your rooms.
  • Payroll Reports: Create automated reports to sum up the total number of hours worked for your timecards if you use brightwheel for staff check-in for your timecards.
  • Roster & Enrollment Management: Manage classrooms and rosters.
  • Immunization Tracking: Manage immunization records for every student.
  • Allergy Indicators: Quick reference of student allergies on your home screen.
  • CACFP Reports: Easily track CACFP meals and create detailed reports that meet reimbursement criteria.
  • Parent/Guardian Contact Info: Store and manage family contact details.
  • Detailed Reporting: Immediate access to all your school, classroom, and billing information.
  • Director Accounts: Differentiated levels of access for staff members.
  • Director Approvals: Administrators can require approval before sharing with parents, and then easily release approved posts.
  • Calendar: Schedule events and activities.
  • Parent Messaging: Stay in touch with families and message all parents at once as needed. 
  • Emergency Alerts: Easily send alerts – including SMS and mobile messages.
  • Reminders: Send quick reminders with date + time.
  • Multi-Location Management: Oversee multiple locations. Contact Us if interested in learning more.


  • Daily Updates: Real-time feed of activities throughout the day.
  • Digital Check-in: Quick & easy. Add approved adults to pick up your child. Digital drop-off forms now available too.
  • Photos and Videos: Delivered right to your phone or on the web. No more photos or videos lost in texts or in other online accounts!
  • Notifications: Get custom notifications on your phone for check-in, photos, and messaging.
  • Messaging: Send quick preset messages from your phone.
  • Paperless Payments: Secure, online system to view, track, and pay invoices.
  • Calendar: Stay up to date on activities and events.
  • Community: Add grandparents, nannies, and friends so they can pickup your child or just share in daily photos and learning.

Have a feature you’d like us to add?

Click below to send us your request! We’ll get in touch to let you know when we’ll have it built.