All-in-one childcare app

The #1 childcare software to help you save time, get paid faster, and deepen staff and parent engagement.

Brightwheel features

The complete preschool and childcare management software that integrates automatic billing and payments, real-time communication, classroom management, and so much more.

Billing & Payments

Tuition collection

Set up recurring statements once and brightwheel will automate the rest

One-time charges

Add additional one-time charges to a student’s statement for late pick up, lunches, or field trips

Attendance-based billing

Track the hours a student is in school, apply an hourly rate, and seamlessly charge the total amount

Mobile payments & autopay

Allow families to pay while on-the-go and never chase a payment again


Easily apply discounts as a percentage or a dollar amount

Subsidy tracking

Manage and reconcile subsidy funds with ease


Parent engagement

Easily engage and build trust with families, and message everyone through the communication app

Staff messaging

Send messages to all staff members or a classroom, and have staff quickly respond directly through the app

Photos & videos

Deliver memorable moments right to parents’ phones or on the web

Emergency alerts

Easily send alerts – including SMS and mobile messages


Send quick reminders that include a date and a time


Schedule events and activities, and share them with families and staff 

Center Management

Enrollment management

Create forms, request documents and e-signatures, and make enrollment and waitlist decisions with ease

Online records

Access student, family, and staff records anytime and from anywhere

Detailed reporting

Access all school, classroom, and billing details, as well as CACFP reports to meet reimbursement criteria

Multi-site management

Allow designated users to access each site’s brightwheel instance from a single login

Administrator approvals

Assign different levels of access for staff members

Time tracking & payroll

Track staff timecards and automatically sync time tracking with Payroll for easy, accurate payroll processing



Lesson Planning

Add your own curriculum or upgrade to get Experience Curriculum, including digital lesson plans and hands-on learning materials

State learning & DRDP standards

Benefit from pre-loaded state learning standards as well as DRDP standards

Customized assets

Customize your learning standards to meet the needs of your development framework

Distance learning

Share lesson plans with families to continue learning at home

Data rich reports

Track and analyze student or classroom progress with data-rich reports

Sharing controls

Share learning and development with staff and parents on your own schedule


Contactless check-in

Check students and staff in with quick scan, e-signatures, or secure pin codes 

Health screens

Create custom questions and capture student/staff health information at check-in 

Ratios & scheduling

Manage room ratios and staggered schedules in real time

Attendance reports

Run reports for licensing, billing, and management 

Guardian management

Manage additional approved people for drop off or pick up

Daily Activity Report

Digital daily sheets

Automate daily reports with activities, notes, photos, and videos for each student

Photos & videos

Capture learning milestones and memorable moments, and share them with families

Incident reports

Report and track mishaps throughout the day to include in digital daily reports

Health checks

Monitor student and staff health by logging temperatures 

Menus & food

Input the food items you want to tag and track

Activity reports

Run reports to monitor activity for a student, classroom, or your entire center

Join millions of educators and families on brightwheel

Take a tour and see how brightwheel can help you, your staff, and your families.