Your trusted partner for childcare invoices

Simplified
childcare invoices,
increased efficiency

Simplified childcare invoices, increased efficiency

Create invoice templates and get paid faster with brightwheel billing.

See why brightwheel is the childcare software of choice

4.9 Stars | 39,000+ Reviews  4.9 Stars | 39,000+ Reviews

How brightwheel billing saves you time

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Automate all invoicing tasks

Generate invoices for recurring billing plans, set payment reminders, and track status.

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Set billing plans once

Use a template or edit charges for single or multiple students and apply on a recurring basis.

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Eliminate late payments

Send automatic billing notifications for new invoices or past due balances.

An icon image of documents that represents childcare center management tools in brightwheel.

Centralize record keeping

Easily access a high-level view of your billing summary or save custom reports.

An icon image of clock that represents the time-saving benefit of brightwheel.

Automate all invoicing tasks

Generate invoices for recurring billing plans, set payment reminders, and track status.

An icon image of money that represents the billing feature of brightwheel.

Set billing plans once

Use a template or edit charges for single or multiple students and apply on a recurring basis.

An icon image of light bulb that represents efficiency driving tools in brightwheel.

Eliminate late payments

Send automatic billing notifications for new invoices or past due balances.

An icon image of documents that represents childcare center management tools in brightwheel.

Centralize record keeping

Easily access a high-level view of your billing summary or save custom reports.

Reduce manual work with brightwheel

Live Webinar: Wednesday, March 6th at 9:00 am PT / Noon ET

Expert Tips on Invoicing and Payments from a Childcare Business CPA

Webinar topics will include:

  • What you need to know to improve profits
  • Common financial mistakes made in childcare businesses—and how to avoid them
  • How to save time, get paid on time, and track every dollar with brightwheel
  • How to stay on top of your finances using brightwheel’s accurate, easy-to-use reporting

Brightwheel has more ways to support your childcare program

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Center management

Simplify administrative tasks with brightwheel’s all-in-one app & save up to 20 hours per month. Stay compliant with digital check-ins, health checks, and room ratio tracking.

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Communication

Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.

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Experience Curriculum

Upgrade to get Experience Curriculum: A complete, easy-to-implement curriculum system with digital lessons in brightwheel and hands-on learning materials mailed to you.

Frequently asked questions

Each childcare invoice generated through brightwheel is detailed and clear, ensuring all necessary information is included. Each invoice will display the following fields: invoice number, program name, address, and EIN, invoice date, dates of service, assigned payer name, due date, current amount due, charge description and amount, payment method, and optional notes.

Brightwheel provides comprehensive financial reports that give insights into your cash flow, outstanding balances, and payment histories. These reports can be exported, downloaded, and printed if needed. There are robust billing reporting options within brightwheel billing, including the Invoices Report, which shows information about invoices, such as the date they are due, what types of charges are applied, and whether they are paid in full, and the Billing Transactions Report, which gives you a detailed view of all the transactions across your program within a specific date range, transaction type, or room. You can filter, sort, and download the report for customization.

Yes, brightwheel’s latest billing platform is compatible with Quickbooks Online, allowing administrators to effortlessly transfer billing transaction data. This integration streamlines accounting processes and enhances efficiency. Please refer to the Quickbooks Compatibility Guide for more information.

Yes, you can make adjustments to an invoice that has already been posted to a student’s account in brightwheel. Administrators can edit an invoice note or add a note, reduce a charge, or void a charge. Offline payments can also be logged against the invoice.

Yes, brightwheel’s attendance billing tool simplifies student account charging by allowing you to set up attendance charges in advance. It accommodates various types of care, including part-time, drop-in, before/after care, and early drop-off/late pick-up fees. Charging options range from per minute to per hour, half-day, or full-day rates.

Review the latest insights & resources about invoices for childcare

Payment Reminders: Helping Your Childcare Business Get Paid On Time

Late or unpaid invoices can have a negative effect on your business. Sending polite and professional payment reminders can prevent late payments and ensure you get paid on time.

Read Now

The Importance of a Solid Daycare Payment Policy

A comprehensive daycare payment policy can protect the financial health of your business. Learn how to create, implement, and enforce a fair and transparent system for your childcare program.

Read Now

How to Track Childcare Payments with Technology

Learn how to track child care payment logs using a billing software so you can save time, minimize errors, and spend more time in the classroom.

Read Now
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Choose the #1 childcare billing software today

Get set up quickly, save hours each week, and streamline childcare invoices with brightwheel.