Easier center management

The #1 childcare center management software to help you simplify administrative tasks and save up to 20 hours per month.

Brightwheel’s center management

The complete preschool and childcare administrative software that streamlines your center’s admissions process, record keeping, reporting, and so much more.

Streamline childcare enrollment

Make a good first impression
Enable families to sign and submit forms online, and stay in touch with those on your waitlist via direct messaging
Avoid the busywork
Customize your admissions process and enable families to create their child’s profile when applying, so their profile is set up at the time of enrollment
Operate at capacity
With FTE reporting, see your true enrollment and make informed staffing and enrollment decisions to maximize your revenue

Easy access to child & staff records

Easy to create and access
Bulk upload your roster to create profiles, attach documents to keep on file, and securely access from anywhere using the app
Student profiles
Record student contact, meal type, billing, and health information, and use it to send parents reminders for upcoming shots per CDC requirements
Staff profiles
Record your staff's contact and health information, training hours and certifications, room assignments, and assigned permissions

Scale your program with ease

Detailed reporting
Quickly run reports based on your student, staff, and program information for internal use or compliance
Document hub
Share documents with families and staff, such as handbooks, menus, or event flyers, with specific rooms or the whole program
Teacher/staff permissions
As you grow your team, take control and easily assign permissions to each staff based on the access they need for their role

The brightwheel impact is measurable

85% of users

would recommend brightwheel to a friend

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100% of parents

are more satisfied with their school experience once brightwheel is implemented

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10s of millions

of classroom moments documented and shared each week

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Brightwheel customers on center management

“Brightwheel is the best! I am 100% sure the app is helping grow my enrollment, and it helps me be more in control of my center.”

Kaushana J, Owner of Smarty Pants Learning Center in San Antonio, TX

“We are obsessed with the brightwheel admissions waitlist feature. Before, everything was by hand. Now, we can move families off the waitlist more efficiently which then increases our revenue.”

Alyssa D, Executive Director at McNeilly Center for Children in Nashville, TN

“Brightwheel has streamlined how we function. The digital check-in and check-out, the health screens at drop-off, and having all information in one place saves us so much time and money.”

Beth H, Director at Weekday School in Orlando, FL

Customer Stories

Plus, many more valuable features including:

Billing & payments

Send automated invoices, accept online payments, and get paid on time. 90% of preschools report that more families pay on time with brightwheel.

Easier childcare billing

Communication

Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.

Quality connections

Learning

Save time, enhance program quality, and support child development. Add your own curriculum or upgrade to get Experience Curriculum in brightwheel.

Get quality learning

FAQs: Tips and insights about the center management feature

My childcare center is small but growing. Is brightwheel able to support my business when we have twice as many students?

Brightwheel is built to grow with you! We partner with programs of all sizes, from in-home to center-based, single-site and multi-site. Brightwheel’s multi-site solution is designed to help growing programs like yours expand, while keeping operations consolidated and centralized through one app. With brightwheel you will be able to toggle between locations, view attendance and meals, manage staff access, and more.

How does Brightwheel help me grow enrollment at my center?

Brightwheel helps you make a good first impression with prospective families. It’s convenient and meets the needs of younger parents who are looking for simple, easy, and digital solutions. From day 0, you’re showing families how you operate. Brightwheel also helps lower the barrier for prospective families, making it easier for families to quickly submit an online application in real-time, from anywhere and at any time. This means they can do it from their couch, and no longer need to print anything or drive to pick up/drop off any paperwork. This can be the difference between them applying for your school and another school. Brightwheel also helps you see who is where in the admissions process so you can more effectively manage your waitlist and directly message families who are in the process, without letting any families fall through the cracks.

Am I able to delegate administrative tasks to my staff?

Absolutely! Brightwheel offers different role options based on access you want to enable staff with, including the ability to edit student information and access to billing details. If you’re operating multiple locations, you can also give staff access across locations and grant different permissions/roles at each location. All assigned staff roles can be quickly viewed from the Staff List from your brightwheel account on the web.

Join millions of educators and families on brightwheel

Take a tour and see how brightwheel can help you, your staff, and your families.

Request a demo