#1 childcare management software
More time with children.
Less time on admin.
More time with children.
Less time on admin.
Already use brightwheel? Join your school
brightwheel is the #1 childcare software for ECE programs
Why millions of educators and families love brightwheel
One platform. All you need
Enrollment, billing, messaging, lessons, and more. Everything you need, all in one place.
Get up and running fast
Bring your staff and families onboard quickly with an intuitive platform and 1:1 human support.
Stronger parent trust
Clear communication, shared expectations, and one reliable system help build confidence and reduce back-and-forth.
Billing runs on autopilot
Automated invoices, payments, and reminders create predictable revenue—no chasing payments required.
One platform. All you need
Enrollment, billing, messaging, lessons, and more. Everything you need, all in one place.
Get up and running fast
Bring your staff and families onboard quickly with an intuitive platform and 1:1 human support.
Stronger parent trust
Clear communication, shared expectations, and one reliable system help build confidence and reduce back-and-forth.
Billing runs on autopilot
Automated invoices, payments, and reminders create predictable revenue—no chasing payments required.
Fast setup.
Real support.
From day one.
Everything in one place – we handle your whole switch so you can focus on what matters.
Your complete preschool & childcare management system
- Easily set up and automate billing
- Give families a way to securely pay tuition online
- Track subsidy payments across multiple agencies
- Stay on top of your finances and year-end taxes
- Give staff an easy tool to communicate with families, administrators, and other staff
- Centralize messaging, newsletters, and alerts
- Share milestones, photos, and videos
- Create and distribute custom curriculum efficiently
- Enhance programs with digital lessons and hands-on materials
- Track and share child development milestones with families
- Manage your admissions process and waitlist online
- Stay compliant with digital check-in, health checks, and room ratio tracking and run reports quickly
- Enhanced CACFP reporting & logging
- Auto-sync staff hours with payroll to quickly and accurately pay your staff
- Enable your staff to access pay stubs & tax forms online, anytime
- Staff time off for scheduling, tracking, and pay
See your savings with brightwheel
What running things manually is actually costing you
Based on typical center operations — adjust inputs to personalize.
Almost there
Your results are ready
Enter your details to unlock your personalized savings breakdown.
By submitting this form, you agree that brightwheel may contact you by phone call, SMS, or email at the contact information you provide, including by use of automated technology, prerecorded messages, or AI-assisted systems, for marketing and informational purposes consistent with our Privacy Policy. Message and data rates may apply. Message frequency varies.
Your savings estimate
Here’s what brightwheel could save you
Your time and money are going further than you think. Here’s where it goes — and what you get back.
Estimated monthly savings
Admin time + paper + late payment friction
Check-in & sign-out
0.0
hrs / month
Chasing late payments
0.0
hrs / month
Forms & admin
0.0
hrs / month
Paper & printing
$0
/ month
Late payment cash flow
$0
delayed / month
Annualized savings
$0
/ year
Most programs recoup this in their first billing cycle
Brightwheel automates check-in, billing, and family communication — so you stop spending time on things software should handle.
Get a demo — it’s freeNo commitment. Cancel anytime.
See your savings with brightwheel
What running things manually is actually costing you
Based on typical center operations — adjust inputs to personalize.
Almost there
Your results are ready
Enter your details to see your personalized savings breakdown.
By submitting this form, you agree that brightwheel may contact you by phone call, SMS, or email at the contact information you provide, including by use of automated technology, prerecorded messages, or AI-assisted systems, for marketing and informational purposes consistent with our Privacy Policy. Message and data rates may apply. Message frequency varies.
Your savings estimate
Here’s what brightwheel could save you
Your time and money are going further than you think. Here’s where it goes — and what you get back.
Estimated monthly savings
Admin time + paper + late payment friction
Check-in & sign-out
0.0
hrs / month
Chasing late payments
0.0
hrs / month
Forms & admin
0.0
hrs / month
Paper & printing
$0
/ month
Late payment cash flow
$0
delayed / month
Annualized savings
$0
/ year
Estimates reflect separate, non-overlapping tasks. Monthly savings = (total admin hours × $18/hr assumed avg ECE staff wage) + paper & printing costs.
Hourly rate: assumed at $18/hr, the midpoint of the typical ECE staff range ($13-$24/hr). Adjust for your program in future iterations.
Check-in/out: ~1-1.5 min per child per direction × 2 × 22 operating days/month.
Late payment follow-up: ~10 min per late-paying family/month — assumes a mix of payment methods including reminder texts, calls, and reconciliation.
Late payment cash flow: ~$800 avg monthly tuition × 0% late families (0 families). Reflects delayed revenue, not necessarily lost.
Forms & admin: ~15 min/day base + ~2 min/day per staff member + ~1 min per child/month. Capped at 80 hrs/month.
Paper & printing: ~$2-$4 per child/month.
Note: does not include brightwheel subscription cost. Pricing varies — get a demo to learn more.
Most programs recoup this in their first billing cycle
Brightwheel automates check-in, billing, and family communication — so you stop spending time on things software should handle.
Get a demo — it’s freeWhat educators are saying
Read more testimonials in customer stories
Brightwheel has been one of the best decisions I’ve made for our program. It’s the brain of our center and manages everything from signing in and out to billing to maintaining family relationships.
When you do taxes at the end of the year or if you’re getting audited, all you do is go on brightwheel, download your reports, and you’re done. You can export it and send it off to your accountant. I just love it.
We chose brightwheel when we were evaluating different tools because it integrates billing, admissions, and a great visual experience for families. It’s… view more
We chose brightwheel when we were evaluating different tools because it integrates billing, admissions, and a great visual experience for families. It’s awesome that it’s an all-in-one system.
Brightwheel is the best! I am 100% sure the app is helping grow my enrollment, and it helps me be more in control of my center.
Brightwheel is user-friendly and saves mounds of time. I enjoy all the tools they give Directors. We love it!
Brightwheel gets an A+ for parent satisfaction. A huge piece families love is how brightwheel brings them into the room. We get so many compliments.
Brightwheel’s customer service is phenomenal. I receive quick answers, and I always tell people to write in to Support. They are so informative.
We were the first ones to use brightwheel in our town. Now, every other center has adopted it as their software. It is an amazing all-in-one tool… Worth every penny!
Having everything on one platform makes it easy for us to train teachers. We use brightwheel to set expectations on the quality we expect.
I LOVE how easy it is to record a payment in billing. We no longer cross our fingers hoping our numbers match! It’s beautiful.
Brightwheel has cut out a third of my busy work. Enrollment is now all online, and we no longer have manual processes where families come in and sign paperwork in the office.
Brightwheel has been one of the best decisions I’ve made for our program. It’s the brain of our center and manages everything from signing in and out to billing to maintaining family relationships.
When you do taxes at the end of the year or if you’re getting audited, all you do is go on brightwheel, download your reports, and you’re done. You can export it and send it off to your accountant. I just love it.
We chose brightwheel when we were evaluating different tools because it integrates billing, admissions, and a great visual experience for families. It’s awesome that it’s an all-in-one system.
Brightwheel has been a tremendous blessing. I’ve received great feedback from teachers on Messaging because I’m able to step in and help answer questions a teacher might not be as comfortable answering.
Brightwheel is the best! I am 100% sure the app is helping grow my enrollment, and it helps me be more in control of my center.
Brightwheel is user-friendly and saves mounds of time. I enjoy all the tools they give Directors. We love it!
Brightwheel gets an A+ for parent satisfaction. A huge piece families love is how brightwheel brings them into the room. We get so many compliments.
Brightwheel’s customer service is phenomenal. I receive quick answers, and I always tell people to write in to Support. They are so informative.
We were the first ones to use brightwheel in our town. Now, every other center has adopted it as their software. It is an amazing all-in-one tool… Worth every penny!
Having everything on one platform makes it easy for us to train teachers. We use brightwheel to set expectations on the quality we expect.
I LOVE how easy it is to record a payment in billing. We no longer cross our fingers hoping our numbers match! It’s beautiful.
Brightwheel has cut out a third of my busy work. Enrollment is now all online, and we no longer have manual processes where families come in and sign paperwork in the office.
childcare solution
administrative tasks
(we don’t crash)
See what running things manually is actually costing you
Time, paperwork & printing, and late payments add up fast. See what it’s costing you — and how much you could save.
Based on typical center operations — adjust inputs to personalize.
See how much you could save with a digital solution
Here’s where your time and money are going every month — and what switching to brightwheel puts back in your hands.
Estimates reflect separate, non-overlapping tasks.
Estimated monthly savings = time on admin tasks × hourly rate + paper costs. Late payment cash flow is shown separately.
Check-in/out: (children × 1.25 min × 2 directions × 22 days) / 60.
Late payment follow-up: late families × billing mins / 60 (Cash/check: 15 min, Mix: 10 min, Venmo: 7 min).
Forms & admin: ((15 min/day) + (2 min/day × staff) + (1 min × children)) / 60, capped at 80 hrs/month.
Paper cost: children × $3/month. Annual savings = monthly × 12.
Subscription cost is excluded from this estimate.
Brightwheel support
The support that sets us apart
- Messaging, phone, and chat—connect to a live human via chat in under 30 seconds
- Fast, seamless onboarding with a 1:1 coach. We migrate your data in under 24 hours
- Dedicated account specialists who know your program
- AI assistant that finds answers instantly so don’t have to search
- 24/7 resources: Help Center articles, video tutorials, brightwheel Academy, and communities
Designed with you in mind
Administrators & directors
Manage enrollment, billing, payroll, communication, and business from the brightwheel app.
Teachers & staff
Easily manage daily tasks, from check-in and activities, to messaging with families.
Parents & guardians
Stay connected to your child’s learning with messaging and easily set up online payments.
