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How to Plan a Professional Development Day for Childcare Staff

A professional development day is an opportunity for educators to acquire new skills or refine existing ones that can benefit their career growth. Learn how to plan an engaging training day for your staff.

How to Plan a Professional Development Day for Childcare Staff

How to Plan a Professional Development Day for Childcare Staff

One of the best ways to build a happy, engaged team is to invest in your staff members’ career growth. As a childcare or preschool director, you may not be able to pay your teachers the highest salaries, but you can help them grow and hone their skills as early educators—which can be just as valuable! 

Planning a professional development day can help you get the most out of your staff training and help you build a strong learning culture at your center. Read on for tips on how to plan a professional development day that motivates your staff, helps them bond, and inspires them to apply what they’ve learned—while having fun along the way!

What is professional development day? 

Professional development days are often held with one primary objective: facilitating professional growth and development for all employees. It is a great way for early childhood educators to acquire new skills or refine existing ones and to promote collaboration and team-building among your staff.

Professional development days are full-day events that are held once or twice a year, depending on a school's program. You can schedule your school’s professional development day at the beginning, middle, or end of the year.

Professional development days typically include every member of a program’s staff, from directors, assistants, and educators to custodial staff. This allows you to provide training and team-building activities for all staff members to ensure that your program runs smoothly and has an enthusiastic and healthy work culture.

How to plan a professional development day for your staff 

By thoughtfully planning and executing a professional development day, you can foster a culture of continuous improvement and provide staff with the tools and support necessary to deliver high-quality care and education to young children.

Here's what to consider as you plan your own professional development day: 

Assess staff needs and interests

Surveying staff ahead of a professional development day is crucial to ensure that the content chosen for that day is relevant and meaningful. By gathering input from teachers and other staff members, you can gain valuable insights into their specific needs, interests, and areas for growth.

One effective way to assess the needs of staff is through the use of surveys or questionnaires. You can create surveys that ask about the topics or areas in which staff members feel they need additional support or training. For example, questions could focus on areas such as classroom management techniques, incorporating technology in the classroom, or promoting social-emotional development.

Choose an appropriate venue

If you want to take your professional development day outside of your center, choose an appropriate venue that can comfortably fit your entire team, provide convenient parking, and offer any amenities that will help support your training or development goals.

For example, if you are planning team-building activities, you might consider a venue that offers an activity like a ropes course for your staff to work together to complete. Other aspects to consider are the cost of an external venue, the layout, food options, and any audio/visual needs you have for presentations or speakers.

Start with a fun icebreaker

It can be hard for your staff to jump straight into a long training day, so start your agenda with a fun icebreaker to help them warm up. This will help set the tone for your meeting and encourage your staff to engage and contribute throughout the day.

Your icebreaker can be lighthearted and give everyone in the room a chance to speak up and interact. Here are some ideas you can use:

  • Two truths and a lie: Have every person present three statements about themselves, two that are true and one that is not. Then, others in the group have to choose which statement they think is the lie
  • Group stretches or simple exercises like chair yoga
  • Answering a fun question, like “If you could have any superpower, what would it be?”
  • Improv storytelling: Give your staff a title for a story and then allow each person to take turns saying one word at a time to build sentences, eventually creating a cohesive (if not silly) story! 

Share the agenda and goals for the day

As the training leader, part of your job is to make sure your staff members know what to expect from the session. Before you officially kick off your meeting, share the agenda for the day so they know exactly what’s coming up and how long each portion will take. This will help your team—especially those who love to plan ahead—be better prepared to engage and participate during each part of the training.

Take a moment to share your goals for the training day, too. Help your staff members connect the dots between what they’re learning and how it will help them become better, more skilled early educators. The more you help your staff see the value of the training, the more they’ll be motivated to get the most out of it! 

Check out our free professional development day agenda template!

Share key updates about what’s ahead for your program

Training days can be an ideal time to update your team on upcoming events, changing policies and procedures, or anything else that will affect your team’s work or day-to-day schedules. Remember to save a few minutes for follow-up questions your staff may have too.  

You can also use professional development days to introduce any new tools or technology to your staff. Childcare management software like brightwheel is easy to use and reduces time spent on administrative tasks. Support educators in and out of the classroom with curriculum, lesson plans, and observations and give them an easy tool to communicate with families. 

Divide your training into two or more sessions

It’s best to break your training into separate sessions so your staff can properly absorb and process all the new information they’re learning. It can be very tiring to sit for long periods of time without a change in activity, so make sure to account for that in your agenda! 

Depending on your state and licensing agency, you may have a list of trainings and workshops that your staff are required to take. However, you (and your teachers) may also want to go beyond the minimum requirements and learn about a broader range of early education topics.

If you’re looking for more training ideas, check out the following resources: 

Consider inviting a facilitator or guest speaker

Bringing in outside experts to support you with training or group activities can help you get the most out of your professional development days. For instance, you can hire a motivational speaker or facilitator skilled in team-building strategies. You can also hire a guest speaker to teach your staff any skills you don’t feel qualified to teach independently. This could include anything from classroom management techniques and unique teaching methods to time management and communication skills or even stress management strategies.  

While there are numerous online resources where you can find high-quality guest speakers, you can also consider tapping into your local community. Communicate with parents and families or with educators at other centers in your area to get referrals on guest speakers they have used in the past that have the skills and knowledge you are looking for.

Include team building activities throughout the day

Plan for some team building activities on your agenda, especially after a long break (such as lunchtime) or in between training sessions. They’re a great way to help your team bond, refocus, and stay present throughout the day. 

Here are some team building activities you can try:

  • Have your staff share their favorite ways to keep calm in stressful situations 
  • Ask your staff to line up in order of their birthdays—without talking!
  • Play a quick round of Pictionary 
  • Organize a balloon tower challenge—see how high of a tower your staff can build using only balloons and tape

Make space for group discussions

Help your staff absorb all the new information they’re getting by providing plenty of opportunities to ask questions and discuss what they’re learning.

After your training sessions are complete, break your teachers into small groups and have them share 1-2 takeaways with each other. Depending on the size of your staff team, you can also have everyone come back together and share their questions and takeaways with the group as a whole.

Support and engage remote participants

A properly planned professional development day has to consider all workers in the organization. For example, it’s best to organize an inclusive professional development day for remote participants if you have them. The last thing you want is for them to feel left out while their colleagues are crushing their professional development goals.

Consider offering a virtual component to your professional development day via a video conferencing software such as Zoom or Google Meet. Provide access to relevant professional development learning materials such as online trainings or webinars and also incorporate virtual team building activities

Set follow-up goals

At the end of your session, ask your staff to silently reflect on 1-2 concrete ways they can apply what they’ve learned. Have them write their goals down so they don’t forget them and can easily refer back to them whenever needed.

Their goals can be big or small, but will ideally follow the SMART framework: 

  • Specific
  • Measurable
  • Achievable
  • Realistic
  • Timely

You can also have your staff pair up (or you can assign random pairs) so they can keep each other accountable to their follow-up goals in the next few months.

Announce your next professional development day

Wrap up your training by sharing about your next professional development day. This will give your staff plenty of time to mark their calendars and also remind them that you’re committed to providing regular learning opportunities for them. If you need more ideas on training topics, ask your staff what they want to learn during a future professional development day!

Professional development day FAQs

What is the meaning of professional development?

Professional development (PD) refers to all types of learning that helps your employees grow and develop in their careers. Opportunities such as attending conferences or participating in formal trainings or additional education can all help your staff to gain new skills and refine existing ones.

What do teachers do on professional development days?

Teachers can use professional development days to learn new skills that will help them in their daily profession and get to know their teammates on a deeper level. Typical professional development days will offer specific training, group discussions, team building activities, and opportunities for staff to set goals. 

What are examples of professional development?

Professional development includes things such as reviewing state-mandated education materials, discussing education trends, finding ways to improve teaching and communication skills, or creating or evaluating new curricula. 


Professional development day is a crucial opportunity for your staff to learn new information and strengthen their relationships with their team members. Teachers can learn valuable skills, collaborate with their peers, and stay informed about the latest education and teaching trends. 

Investing in your team’s professional development regularly is well worth it. Setting aside the time for your team to focus on their career advancement will greatly benefit your childcare center by helping you develop more qualified and engaged employees.

Brightwheel is the complete solution for early education providers, enabling you to streamline your center’s operations and build a stand-out reputation. Brightwheel connects the most critical aspects of running your center—including sign in and out, parent communications, tuition billing, and licensing and compliance—in one easy-to-use tool, along with providing best-in-class customer support and coaching. Brightwheel is trusted by thousands of early education centers and millions of parents. Learn more at

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