Childcare enrollment software to grow your program
Streamline your childcare center enrollment
Streamline your childcare center enrollment
Say goodbye to endless back-and-forth paperwork and hello to an easy, digital enrollment process for both administrators and families.
See why brightwheel is the #1 choice for childcare enrollment
Brightwheel makes the enrollment journey a breeze
Childcare enrollment software that saves you time
Brightwheel’s childcare enrollment software helps you manage registrations, collect forms, and keep families engaged—all in one place. Simplify your enrollment process, save time, and grow your childcare business.
Brightwheel’s childcare enrollment software helps you manage registrations, collect forms, and keep families engaged—all in one place. Simplify your enrollment process, save time, and grow your childcare business.
Increase enrollment
Make it easy for prospective families to submit an application online.
Collect required documents
Create custom forms for families to complete and sign digitally.
Manage your waitlist with ease
Automatically admit new students to your program.
Eliminate manual work
Track enrollment information in one central dashboard.
Increase enrollment
Make it easy for prospective families to submit an application online.
Collect required documents
Create custom forms for families to complete and sign digitally.
Manage your waitlist with ease
Automatically admit new students to your program.
Eliminate manual work
Track enrollment information in one central dashboard.
Grow childcare enrollment with brightwheel
Early education resources
Achieve your enrollment goals
Learn actionable ideas to increase your student headcount:
- How to create the best marketing strategy
- Ways to optimize your online presence to attract families
- Practical tips to establish trust with existing and prospective families
- The most effective way to manage your enrollment pipeline
Why childcare enrollment software matters
Managing enrollment can be one of the most time-consuming tasks for any childcare program or preschool. Relying on paper forms and manual processes creates major challenges, while childcare enrollment software offers a modern, efficient alternative. Here’s why it matters:
Challenges of traditional enrollment
•Paperwork overload: Staff spend hours sorting, filing, and chasing missing documents.
•Manual data entry: Re-entering data increases the risk of errors and takes time away from children and families.
•Slow process: Paper-based enrollment can delay admissions and leave open spots unfilled.
•Parent frustration: Families expect digital convenience but instead face stacks of forms and unclear instructions.
Benefits of childcare enrollment software
•Go digital: Share enrollment forms online, collect e-signatures, and eliminate paper clutter.
•Save time: Automate tracking and reminders, reducing hours of administrative work each week.
•Keep data accurate: Reduce manual entry and ensure information stays organized and secure.
•Delight families: Offer parents a fast, professional way to enroll from any device.
•Fill spots faster: Speed up enrollment so you can fill open spaces quickly and grow your business.
Stay competitive and professional
Today’s families expect modern, digital conveniences. By adopting childcare enrollment software at your program, you can demonstrate that you are professional, organized, and focused on delivering the best possible service. It’s not just about saving time—it’s about building trust and staying ahead of the competition.
What customers are saying about childcare enrollment
Enrollment is all online on brightwheel. I don’t need to chase down families for forms anymore, because I can ensure it’s all on file before they start.
When forms are sent to parents in brightwheel, the responses come straight to me. When I send out forms on brightwheel, I get 75% of them back within 24 hours.
We were using a system developed internally before, which certainly wasn’t as efficient as brightwheel. The admissions feature in brightwheel brings it all together.
My enrollment director is obsessed with the brightwheel waitlist feature. Now with a system in place we can move families off the waitlist more efficiently which then increases our revenue.
Enrollment is all online on brightwheel. I don’t need to chase down families for forms anymore, because I can ensure it’s all on file before they start.
When forms are sent to parents in brightwheel, they simply type their responses or check yes/no, and they can fill out a digital signature at the bottom. The responses come straight to me. When I send out forms on brightwheel, I get 75% of them back within 24 hours.
We were using a system developed internally before, which certainly wasn’t as efficient as brightwheel. Our prior system had a lot of different sources of communication, but the admissions feature in brightwheel brings it all together.
My enrollment director is obsessed with the brightwheel waitlist feature. Before, everything was by hand, and now with a system in place we can move families off the waitlist more efficiently which then increases our revenue.
Seamlessly switch to brightwheel from other childcare management software
Easy onboarding trainings
Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.
Speedy support team
Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them (response times are less than 1 minute!). Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.
Roster and rate card upload tool
Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import your roster and tuition rates into your brightwheel account so you have all of the information you need from day one.
One simple, transparent price
You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.
Brightwheel vs. Procare
Switch to brightwheel, the leading mobile-first childcare app, for superior billing, messaging, and attendance tracking—all seamlessly synced in real time across devices.
Brightwheel has more ways to support your childcare program
Staff management
Simplify staff scheduling, access staff profiles, and facilitate clear and direct communication via integrated messaging.
Classroom management
Track student attendance and progress, and generate reports to gain insights into classroom trends.
Payroll & time tracking
Track staff timecards and automatically sync time tracking with payroll for easy, accurate payroll processing.
Frequently asked questions
Brightwheel’s enrollment feature is an innovative tool designed to streamline the process of enrolling new students into your childcare program. The feature provides a digital platform for collecting documents, managing applications, and communicating with prospective families, all from one centralized location.
Brightwheel’s enrollment feature eliminates the need for paper forms and manual processes, making it easier for administrators to manage and track prospective students. It also allows for better communication with families, reduces administrative workload, and provides a more streamlined experience for both parties.
Yes, you can! Brightwheel’s enrollment feature offers customizable options, allowing you to tailor the process to meet your program’s unique requirements.
Absolutely. Brightwheel takes data security very seriously and ensures that all information collected through the enrollment feature is kept confidential and secure. To learn more about brightwheel’s security practices, visit brightwheel’s Security FAQs here.
Families can easily submit applications online through the brightwheel platform, making it convenient for both parties and reducing the need for in-person visits. After creating a form, share a link directly with families or add it to your website for easy submission.
Yes! With brightwheel’s childcare enrollment software, you can easily monitor where each family is in the enrollment process. See which forms have been completed, which documents are missing, and follow up with automated reminders to keep enrollment moving forward.
Absolutely. Brightwheel makes it easy to manage waitlists, track interested families, and move them into active enrollment as spots open up. This helps you keep your classrooms full and your business thriving.
Yes! Both administrators and families can access brightwheel’s enrollment tools from smartphones, tablets, or desktop computers. Families can complete forms, upload documents, and submit applications directly from their mobile devices.
Yes. Brightwheel’s childcare enrollment software supports secure electronic signatures, making it simple for families to sign required documents digitally—no printing or scanning needed.
Yes, the enrollment feature integrates seamlessly with other brightwheel features, such as messaging, scheduling, billing, and payments, to provide a comprehensive solution for childcare center management.
Most programs can get up and running with brightwheel’s enrollment feature in just a few hours. Our team provides step-by-step guidance to help you build your enrollment forms, customize workflows, and train your staff.
Review the latest ECE insights & resources about childcare enrollment
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