Tips for Choosing the Best Payroll Management Software
Payroll management software does the heavy lifting for paying your employees. Learn how to choose the right one for your childcare business.
#1 childcare payroll software
Automate payroll
with ease
Automate payroll
with ease
Paying your staff is easier than ever with brightwheel's payroll and time tracking.
Experience the best payroll in early education
Easily track time & run payroll
Work faster and reduce errors with time tracking auto-synced with payroll.
Automate taxes and filing
Federal, local, and state payroll taxes are automatically calculated and filed for you.
All-in-one childcare platform
Save time managing payroll, billing, messaging, admissions, & more—all with brightwheel.
Best-in-class service
24/7 onboarding and expert support. No long-term contract or hidden fees.
Easily track time & run payroll
Work faster and reduce errors with time tracking auto-synced with payroll.
Automate taxes and filing
Federal, local, and state payroll taxes are automatically calculated and filed for you.
All-in-one childcare platform
Save time managing payroll, billing, messaging, admissions, & more—all with brightwheel.
Best-in-class service
24/7 onboarding and expert support. No long-term contract or hidden fees.
Explore these key payroll and time tracking features
Your full-service payroll provider
- Connect to Gusto's secure payroll platform right from the brightwheel app
- Easily track upcoming & past payrolls
- Automatically sync staff hours with payroll
- Enable your staff to access pay stubs & tax forms online, anytime
“I highly recommend brightwheel's payroll solution. It is so easy to use. The connection between brightwheel and Gusto makes payroll so much faster because it syncs seamlessly!”
Adriana W, Administrator at Steps to Success Inc.
Leola, PA
We are committed to building the best payroll experience in the early education industry.
Early education resources
Discover free tax resources for your childcare business
This tax preparation checklist will help you:
- Stay on top of important tax due dates
- Gather the right records
- Look for common tax deductions and credits
- And more!
brightwheel has more ways to support your childcare program
Billing & payments
Send automated invoices, accept online payments, and get paid on time. 90% of preschools report that more families pay on time with brightwheel.
Center management
Simplify administrative tasks with brightwheel’s all-in-one app & save up to 20 hours per month. Stay compliant with digital check-ins, health checks, and room ratio tracking.
Communication
Build quality connections with families and staff. 95% of administrators & staff report brightwheel improves communication with families.
To get access to payroll, start here: https://mybrightwheel.com/payroll/#payroll-form-cta
Note: Payroll in brightwheel is not yet available for some programs, including multi-sites. Fill out this form to be the first to know when it’s available.
If you’re new to brightwheel, you’ll get a personalized demo and quote of brightwheel first. If you already use brightwheel, you’ll be directed to learn more about our payroll offering.
If you currently use Gusto for payroll, submit a request to connect your brightwheel and Gusto accounts here: https://schools.mybrightwheel.com/staff/payroll
If you use a different payroll provider or are just getting started with payroll, learn more about brightwheel’s payroll solution by starting here: https://mybrightwheel.com/payroll/#payroll-form-cta
Payroll pricing varies to best meet your needs. Visit gusto.com/product/pricing to learn more about Gusto’s flexible pricing plans with no hidden fees.
Yes. All local, state, and federal payroll taxes are automatically calculated, filed, and paid. W-2s and 1099s are automatically issued and sent to your employees and contractors as well.
Every plan comes with unlimited payroll runs. You’ll never be charged extra for things like off-cycle payrolls.
Yes, administrators can view all edits made to timecards for transparency and accountability. This includes details on who created the timecard, who made the updates, when they were made, and what changes occurred.
Brightwheel offers tracking for both paid and unpaid time off for all staff members. Time off is automatically reflected in schedules for both administrators and staff, removing the need for manual tracking. Staff can view their total time off hours (both paid and unpaid) directly from the mobile app, and you can easily access upcoming and past time off events, including summaries of time off by type and by staff member.
If you have a question about something happening inside brightwheel’s childcare app, please contact our Support team at support@mybrightwheel.com.
For any payroll related activities happening inside Gusto’s payroll app, please reach out to Gusto’s Support team at gusto.com/about/contact.
Review the latest insights and resources about childcare payroll and time tracking
The Power of Accurate Payroll Reports
Looking to run payroll more efficiently? Read this guide to learn about payroll reports and why they’re important for your childcare business.
Transforming Childcare Operations with Employee Time Tracking Software
Discover how employee time tracking software can help you accurately track employee hours and simplify your administrative tasks.