#1 childcare software for large and multi-site centers
Manage your growing childcare operations in one simple app
Manage your growing childcare operations in one simple app
Brightwheel helps you run large, multi-location, and enterprise centers with less stress. Centralize billing, stay connected with families, and manage your large enrollment with confidence—all from one secure, scalable platform.
Already use brightwheel? Join your school
Trusted by millions of educators and families
Why large and multi-site programs love brightwheel
Quick insight into what’s happening
Make it easy to see how each location is running everyday.
Run operations from a single system
Simplify cross-location billing, attendance, enrollment, and staff scheduling.
Deliver a consistent family experience at every center
Always keep parents in the loop about their child, even when your centers are spread out.
Effortless staff management across locations
Create consistent staff communication and management processes.
Quick insight into what’s happening
Make it easy to see how each location is running everyday.
Run operations from a single system
Simplify cross-location billing, attendance, enrollment, and staff scheduling.
Deliver a consistent family experience at every center
Always keep parents in the loop about their child, even when your centers are spread out.
Effortless staff management across locations
Create consistent staff communication and management processes.
Large and multi-site programs and directors: Brightwheel is for you
Manage your large and growing operations with one app
- Access a real-time view of all your locations in one place
- Track attendance, billing, and more from a single dashboard
- Centralize family and staff information
- Use brightwheel’s templates and tools to create consistent processes, reduce mistakes, and build trust across every center
“We chose brightwheel when we were evaluating different tools because it integrates billing, admissions, and a great visual experience for families. It’s awesome that it’s an all-in-one system.”
Brandyn B, Co-Founder of Magnolia Forest Preschools
Puget Sound, WA
Centralize billing and gain full financial visibility
- Set up automated billing for each center, with bill plan templates that are reusable across sites
- Streamline payments and track revenue across every location with detailed billing reports
- Make it easy for families to securely pay tuition online
- Connect with Quickbooks for easy accounting and taxes
- Assign billing-specific roles and permissions
“95% of families are on track with their payments, thanks to brightwheel! Before, it was really bad. Parents love that they can see exactly how much they owe, right on their phones.”
Munisha M, Director at Excelsior University for Children
Seabrook, TX
Real-time communication with families
- Send announcements, messages, and daily updates to families and staff
- Facilitate clear and direct communication with everyone, no matter which center they use
- Share milestones, photos, and videos
“Parent communication has drastically improved thanks to brightwheel. We’ve seen better communication both from teachers to parents and parents to teachers, which has been so nice to see.”
Cally B, Assistant Director at MBCC Journey
Birmingham, AL
Support educators with curriculum and lesson plans
- Add, customize, and share your curriculum with teachers
- Keep families updated on their child’s development with progress reports
- Add Experience Curriculum and stay compliant with all 50 states’ early learning standards and NAEYC
“Our teachers love Experience Curriculum. Newer teachers feel more confident because they can use it as a strong foundation and build from there to support child development in their classrooms.”
Tiffany M, Pre-K Teacher & Curriculum Coordinator at Tarrytown Children’s Center
Austin, TX
Every location matters. Run them all like one
Operate, grow, and scale every center with a single unified system built for multi-site and enterprise child care providers.
Centralize operations across every location
- Multi-site location management with instant account switching
- Centralized family, staff, and student records across all centers
- Standardize compliance and operations across locations while allowing site-level flexibility
- Seamless student transfers between locations
- Staff scheduling and time tracking across all locations
- Role-based permissions by location and staff type
- Multi-site digital forms with standardized templates
- Emergency contact management and incident reporting
- Centralized calendar, events, sign ups across sites
- Operate all locations from a single system of record
- Scalable to support any number of centers
Billing & financial management built for scale
- Multi-site bill plan templates
- Bulk invoice management across all centers
- Autopay, tuition contracts, and automated billing workflows
- Collect payments directly within enrollment and forms
- Expense management across locations
- Billing-specific roles and permissions by site
- Year-end tax statements and financial reporting
- Detailed reporting by location, program, or organization-wide
- View financial performance across all locations in one place
Drive growth & enrollment
- Centralized admissions with waitlists and enrollment pipeline tracking across all locations
- Collect fees directly within enrollment packets
- Digital, customizable forms for every location
- Track enrollment and attendance trends organization-wide
- Family communication and real-time updates via mobile app
- Experience Curriculum (add-on) scaled across classrooms and locations
- Consistent family experience across all centers
- Compare enrollment and attendance trends across centers
- Innovation/public roadmap with monthly releases
What large and multi-site educators are saying
I love being able to see it on my phone, so no matter where I go I can simply pick up brightwheel and see what’s going on with each student, family and staff member at all 9 locations.
It’s fantastic to have the money deposited so quickly. I love that the system is set-it and forget-it. I don’t have to worry at all about managing bills.
It’s a very, very, very easy process to switch between schools. That’s really how your program works, like everything is just quick. It doesn’t take a long time. It doesn’t require much and you’re getting a lot done.
We chose brightwheel when we were evaluating different tools, because it integrates billing, admissions, and a great visual experience for families.
Brightwheel cut out ⅓ of the busy work I had and reduced my stress levels by 80%. We used to call each classroom one-by-one to check ratios. Now, it’s right in front of us!
Billing reports have been great. If there’s ever a discrepancy, you can pull a report and look at things or you can create and build your own report.
I love being able to see it on my phone, so no matter where I go I can simply pick up brightwheel and see what’s going on with each student, family and staff member at all 9 locations.
It’s fantastic to have the money deposited so quickly. I love that the system is set-it and forget-it. I don’t have to worry at all about managing bills.
It’s a very, very, very easy process to switch between schools. That’s really how your program works, like everything is just quick. It doesn’t take a long time. It doesn’t require much and you’re getting a lot done.
We chose brightwheel when we were evaluating different tools, because it integrates billing, admissions, and a great visual experience for families.
Brightwheel cut out ⅓ of the busy work I had and reduced my stress levels by 80%. We used to call each classroom one-by-one to check ratios. Now, it’s right in front of us!
Billing reports have been great. If there’s ever a discrepancy, you can pull a report and look at things or you can create and build your own report.
Seamlessly switch to brightwheel from other childcare management software
Easy onboarding trainings
Get access to guided training through brightwheel Academy, a comprehensive learning tool to help you, your staff, and families master using brightwheel.Speedy support team
Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat whenever you need them. Brightwheel’s support team plays a pivotal role in enabling new users to maximize every feature of the software.Roster and rate card upload tool
Switching to brightwheel is easy when you upload your student rosters and rate cards. The brightwheel team will import your student roster and tuition rates into your brightwheel account so you have all of the information you need for a quick, seamless set-up.One simple, transparent price
You won’t pay more as you use more features on brightwheel. Your price is based on enrollment capacity and you get access to all features on the platform.Real-Time Access
Our system syncs data instantly, so you always have the latest information at your fingertips.Enhanced Scheduling & Lesson Planning
We’ve invested in making these tools seamless for your team to save time and stay organized.Continuous Innovation
We release new features monthly—at no extra cost—to keep up with your evolving needs.Brightwheel vs. Procare
For programs looking to grow, brightwheel provides powerful, integrated multi-site management tools for scale. Compare brightwheel’s multi-site management capabilities, such as organization-level dashboards and reporting, robust financial management, customizable user permissions and roles by site, and more.Frequently asked questions about multi-site centers
Brightwheel supports multi-site centers with an organization-wide dashboard, centralized reporting, streamlined billing, robust staff management (including customizable permissions per site), efficient communication tools, and integrated curriculum management. In addition, centers benefit from centralized paperwork with shareable form templates across multiple sites and seamless student transferring between sites, making operations smoother and more connected across the entire organization.
The benefits of using brightwheel include real-time insights into operations, reduced administrative work, centralized billing and payments, consistent staffing processes, improved parent-teacher communication, and standardized curriculum delivery—all from a unified system.
As a Multi-Site Administrator, you can toggle between your different centers easily—on both the web and mobile app—without needing to log in and out separately for each site.
Yes, brightwheel offers robust user roles and permissions designed with multi-site centers in mind. As a Multi-Site Admin, you can centrally manage staff access across all your locations, assigning roles like Admin, Manager, Lead Staff, or Billing Only depending on each person’s responsibilities.
Brightwheel also provides multi-site–specific roles, such as Multi-Site Admin (with full organizational access) and Organization Reports (with reporting-only access across multiple sites). This flexibility ensures that owners of multi-site childcare centers can streamline operations, maintain data security, and give staff the right level of visibility at every location.
Yes. Brightwheel’s Multi-Site Reporting lets you generate aggregated reports—such as attendance, meals, and custom data—across multiple locations, offering insights into performance and trends at the organizational level.
You can trust that your center’s and families’ data is secure with brightwheel. We prioritize data security and adhere to the strictest measures to protect all information in our system. Our platform is also compliant with all applicable data privacy laws. To learn more about brightwheel’s security practices, visit brightwheel’s Security FAQs here.
Brightwheel offers transparent, all-inclusive pricing plans that scale with your program, often proving more cost-effective as you grow, with no hidden fees for essential features. Request pricing information to explore how brightwheel can benefit your program.
childcare solution
administrative tasks
(we don’t crash)
Review the latest ECE insights & resources about multi-site childcare centers
Early Childhood Education Software
Discover the essential features of early childhood education software that help childcare providers save time, improve efficiency, and focus more on what matters most—caring for children.
Why Growing Multi-Site Childcare Programs Choose Brightwheel
Learn why growing multi-site childcare programs use brightwheel to centralize billing, manage staff, and streamline daily operations across all locations.
Best Preschool Software in 2026
Discover the top preschool software solutions that streamline operations, enhance communication with families, and save childcare programs hours of administrative work each month.
