Quick Answer: To start a daycare in Tennessee, you must obtain a license from the Tennessee Department of Human Services (DHS) if you care for five or more unrelated children for at least three hours a day. The process involves completing orientation and training, securing an appropriate location, passing inspections, and submitting your application with the required fee.
This guide clearly explains the different license types, staffing rules, and step-by-step process to open your childcare program successfully.
Do I need a childcare license in Tennessee?
Yes, you need a childcare license in Tennessee if you care for five or more unrelated children for at least three hours a day. The Tennessee Department of Human Services (DHS) regulates childcare licensing statewide.
Tennessee organizes childcare into four main categories, each with unique requirements:
1. Childcare programs
For facilities serving 13 or more children in a commercial setting. These programs must comply with state and local zoning, fire, and health codes.
2. Family childcare homes
For providers caring for children in their own homes.
- Capacity: Five to seven unrelated children
- Bonus: Up to five additional related children
3. Group childcare homes
Home-based care for larger groups.
- Capacity: Eight to twelve children
- Staffing: Additional staff may be required
- Bonus: Up to three extra school-age children can be served at designated times
4. Drop-in childcare programs
Programs that serve 15 or more children for limited weekly hours.
- Hours: Up to 14 hours a week (Monday–Friday), plus six hours on Sundays
Exemptions: No license is needed if you serve fewer than five unrelated children, operate less than three hours a day, or provide care in a child's own home.
Childcare Licensing and Compliance Checklist
Download this free checklist to simplify the childcare licensing process.
What are the childcare licensing requirements in Tennessee?
Whether you are starting a preschool at home or operating a center-based program, before starting a daycare center, you must satisfy all of the Tennessee Department of Human Services' licensing requirements to receive the proper license for your childcare business.
Tennessee enforces detailed standards for health and safety in childcare programs. All providers must meet specific qualifications, maintain proper ratios, and ensure adequate facility space.
Background checks
All owners, operators, staff, substitutes (with 36 or more hours per year), and anyone age 15 or older living in a home-based program must complete a comprehensive background check—repeated every five years.
Requirements for childcare programs
Director qualifications
Directors must:
- Be at least 21 years old
- Have a high school diploma or GED
- Satisfy a combination of education and experience (such as a college degree, Early Childhood Administrator Credential, or extended relevant experience)
- Complete orientation and Small Business Academy training
Staff-to-child ratios
Maintain required minimum ratios:
|
Age of children |
Staff:child ratio |
Maximum group size |
|
6 weeks to 15 months |
1:4 |
8 |
|
12 months to 30 months |
1:6 |
12 |
|
24 months to 35 months |
1:7 |
14 |
|
3 years old |
1:9 |
18 |
|
4 years old |
1:13 |
20 |
|
5 years old |
1:16 |
20 |
|
School-age |
1:20 |
No max |
Note: A second adult must be present if more than 12 children are on-site.
Facility space
- Minimum 30 square feet of usable indoor space per child
- Nap rooms must also have at least 30 square feet per child
Requirements for family and group homes
Primary educator qualifications
- At least 18 years old
- High school diploma or equivalent
- Required orientation, pre-service, and ongoing annual training
Family home ratios
- One caregiver: Up to seven children (max four under age two)
- Two caregivers: Required with more than four children under age two
Group home ratios
- One caregiver: Up to twelve children (all three or older)
- Two caregivers: Up to nine children under three
- Three caregivers: For groups of 10 or more under three
How do I apply for a childcare license in Tennessee?
Tennessee's pre-licensure process is designed to support new programs through a structured, step-by-step approach:
- Contact the pre-licensure unit: Reach out by phone or email. A program specialist will guide you through the process.
- Complete orientation and training: Register for intake/orientation and Small Business Academy training through the Child Care Resource and Referral Network.
- Secure your location:
- Participate in the Choose Safe Places environmental screening with a specialist
- Confirm zoning and obtain all necessary permits
- Pass inspections: Obtain approved fire and environmental inspection reports.
- Submit application and fee: Complete your licensing application and submit it with the required payment.
- Final walk-through: DHS staff will check your facility or home for compliance.
- Receive provisional license: With all requirements met, you'll receive a provisional license and may begin serving children as DHS monitors your compliance.
Getting your childcare license is just the beginning. Launching your program takes planning, tools, and reliable support. That’s why brightwheel offers a dedicated New Program Experience designed to guide you every step of the way. With our all-in-one platform, you can simplify enrollment, set up billing plans, and stay on track for a smooth, successful opening.
I would say that if you are a new program that you should definitely jump on brightwheel and just experience it. It’s tools that help make your life easier as the owner and director. There’s no reason not to, with the cost and the effectiveness, it’s 100% a yes for me.” Crystal D., Owner & Director at Lil’ Ranch Hands Family Childcare Home in Minco, OK
As I build my new program, the billing features are a game changer. I can easily invoice parents, and everything is automatically tracked—especially helpful come tax season.” Emily K., Owner of Emily Finzen Childcare in Lake Benton, MN
Experience Curriculum allows you to lean into creativity while following the curriculum. It’s all right there, it’s all prepared for you, and then you can lean into it.”
Leinani G., Owner of Creative Minds Learning Academy in Bothell, WA
Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly as a team to parents and each other. I couldn't imagine a better management system for our program." Harida H., Administrator at Play Pals Daycare in Maumee, OH
How do I stay compliant with Tennessee childcare regulations?
Maintaining compliance is essential for continuing to operate your childcare program in Tennessee:
- Annual renewal: Submit a renewal application and fee every year
- Regular inspections: Expect at least one unannounced inspection quarterly (four to six per year)
- Quality report card: After one year, your program will receive a star rating (one to three) displayed publicly through the Star Quality Program
What financial resources are available for Tennessee childcare providers?
Tennessee offers several resources to help childcare providers succeed financially:
-
Child Care Certificate Program: Participating in this state program helps families access your care, ensuring reliable payment and broader community service.
-
Grants: Work with your program specialist to discover available grants, often managed by organizations like ChildcareTennessee, for start-up help or facility improvement.
Frequently asked questions about starting a daycare in Tennessee
How long does it take to get a childcare license in Tennessee?
The timeline varies based on your preparation and location, but most providers complete the process within three to six months. This includes orientation, training, securing a location, passing inspections, and the final application review.
Can I operate a daycare from my home in Tennessee?
Yes, Tennessee allows home-based childcare through family childcare homes (five to seven children) and group childcare homes (eight to twelve children). You'll need to meet specific requirements including background checks, ratios, and space standards.
What training is required to start a daycare in Tennessee?
All childcare providers must complete orientation training and Small Business Academy training through the Child Care Resource and Referral Network. Directors of childcare programs need additional qualifications based on education and experience, while family and group home providers need ongoing annual training.
How much does it cost to start a daycare in Tennessee?
Costs vary based on your program type and location. Expect expenses for licensing fees, background checks, training, facility improvements, insurance, supplies, and ongoing operational costs. Working with a DHS program specialist can help you identify available grants and financial assistance.
What insurance do I need for a daycare in Tennessee?
Operating a daycare requires specific insurance to protect your business, the children, and your staff. Key policies include:
- General liability insurance: Covers accidents and injuries that occur at your facility.
- Professional liability insurance (errors & omissions): Protects against claims of negligence or failure to provide proper care.
- Commercial property insurance: Covers your building and equipment from damage or theft.
- Workers' compensation insurance: Required if you have employees, this covers medical costs and lost wages for work-related injuries.
Consult with an insurance agent specializing in childcare to ensure you meet all state requirements.
How do I market my new daycare in Tennessee?
Once you're licensed, effective marketing is key to filling your spots. Here are a few strategies:
- Create a professional website: Showcase your facility, share your philosophy, and provide clear contact and enrollment information on your website.
- Use local SEO: Optimize your website and create a Google Business Profile so local parents searching for "daycare near me" can find you.
- Join community groups: Participate in local parent groups on social media (like Facebook) and attend community events to build word-of-mouth referrals.
- Host an open house: Invite prospective families to tour your facility, meet your staff, and learn about your program.
Start your journey today
Opening a daycare in Tennessee is achievable when you break the process into clear steps. By following state guidelines and working closely with your program specialist, you'll be ready to provide a safe, nurturing environment for children.
As you advance to the stage of considering childcare management software for your new venture, remember that brightwheel is available to assist. Designed specifically for new childcare programs, our software provides user-friendly features that simplify operations, improve communication, and support your program's growth from the beginning. Whether you've just secured your license in Tennessee or are getting ready to welcome your first group of children, you can start organizing your operations with brightwheel before opening. Explore how brightwheel can aid your new program.
