Brightwheel’s check-in experience is customizable to best fit the needs of your program. For contactless check-in, use brightwheel and allow families to initiate a check-in by either entering the 4-digit code or scanning the QR code and entering the 4-digit code. You can also enable digital signatures (required by some states), health screens, and/or QR codes to make check-in faster, more secure, and easier to stay compliant with licensing.

A childcare attendance app offers many advantages over paper sign-in sheets, including contactless and hygienic check-ins, automatic time stamps that reduce errors, instant reporting instead of manual tallies, and secure digital records that can’t be lost or damaged.

Yes. Any administrator can update the Quick Scan setting to enable or disable contactless check-in at any time. Navigate to the School Profile from the Administrator Home screen on the app or under School Settings on the web.

Yes, brightwheel’s childcare attendance app is highly secure. We use industry-leading encryption and robust data protection measures to keep all child, parent, and staff information safe. Access controls ensure that only authorized users can view or manage attendance records, giving childcare programs peace of mind that their data stays private and compliant with privacy regulations.

No problem! In scenarios where parents don’t have a mobile device to check-in their child, staff can help check-in children. Brightwheel also lets administrators set up a kiosk device where parents can use the 4-digit code to check in their children without a smartphone.

If a parent or guardian forgets a signature, admins can easily view attendance records, identify any missing signatures, and send a request for a missing signature from the student’s guardian.

Absolutely. With brightwheel, parents can check in all their children at once using a single, quick scan or code, saving time and making drop-off seamless and contactless.

Yes! Administrators have the ability to allow parent-level contacts to submit a health screen questionnaire from home. Based on CDC and local jurisdiction requirements, the health screen feature in Brightwheel allows administrators to customize the statements to be confirmed by parents.

Yes, administrators can correct, add, edit, or delete attendance records in brightwheel. You can also export a spreadsheet of attendance audit logs, detailing who edited records, the changes made, and the date/time of edits, which can be directly emailed to state licensing agents for compliance.

Yes! Brightwheel makes it easy to track staff attendance alongside children’s check-ins and check-outs. Staff can quickly sign in digitally, helping you maintain accurate records for licensing, payroll, and staffing management—all in one place.

Yes! Most of brightwheel’s attendance features can be used with the free version of brightwheel, and you can upgrade to brightwheel premium for unlimited access to brightwheel features. Contact our team to request brightwheel pricing information to explore how brightwheel premium can benefit your program.