Creating a receipt is simple with brightwheel billing. You can set up your billing once and let our system automatically generate and send receipts to families after each payment.

Receipts are sent to the email on file once payment is successfully processed. You can also view and print any desired invoices as needed.

For payments made using a credit card, receipts should be sent pretty quickly. For payments made using an ACH method, receipts can take up to 5-7 business days to issue after the payment is completed.

Payers can access financial reports for tax or reimbursement right in brightwheel.

Individual invoices or statements can be printed, which include the important information needed (EIN, charge details, dates of service). Or, the payment history can be exported. This export will include the following information: payment method, amount, date, and status; payer name; amount applied to invoice(s); invoice number(s); charges; and any dates of service that the provider added.

Yes, you can easily add sibling or special discounts to a student’s invoice and these discounts will show up on the issued childcare receipt.

No, families generally cannot claim childcare expenses without receipts. In order to claim these expenses for tax purposes, receipts are typically required as proof of payment. It is important to keep track of and retain receipts for any childcare expenses you wish to claim. Consult with your own attorney, CPA, or tax professional regarding your specific situation.

Brightwheel offers transparent, all-inclusive pricing plans that scale with your program, often proving more cost-effective as you grow, with no hidden fees for essential features. Request pricing information to explore how brightwheel can benefit your program.