What is a preschool supply list?
A preschool supply list is a detailed inventory of items required to run a childcare classroom effectively. It typically categorizes items into learning materials, art supplies, safety equipment, cleaning products, and personal items that families need to provide for their children.
Childcare and Preschool Supply Checklist
A free checklist of all the supplies you need for your early education program.
Complete childcare and preschool supply checklist
Teachers need the right items to maintain their classrooms, keep children engaged, and facilitate learning experiences. Whether you're starting a daycare center or simply replenishing your classroom supplies, your supply list will need to include a variety of things to meet each of those needs.
From learning materials and art supplies to storage items and cleaning supplies, each item plays a vital role in supporting early childhood education. Consider dividing your supply lists into the following categories:
Learning materials
These items support cognitive development and classroom engagement.
- Blocks and puzzles
- Books and magazines
- Manipulatives (lacers, counters)
- Age-appropriate toys
- Board games
- Dramatic play props
- Musical instruments
- Educational posters (alphabet, numbers, days of the week)
Activity and craft supplies
Art and play supplies foster creativity and fine motor skills.
- Outdoor play equipment (balls, wagons)
- Play dough or clay
- Markers, crayons, colored pencils
- Highlighters and chalk
- Craft sticks and construction paper
- Paint and paintbrushes
- Scissors (safety)
- Glue sticks, tape, stickers
Storage items
Proper storage keeps the classroom organized and safe.
- Bookshelves and wall shelves
- Clear storage bins
- Coat rack or cubbies
- Baskets for loose items
Cleaning supplies
Maintaining a hygienic environment is critical for health and safety.
- Multi-purpose cleaning spray
- Disinfectant spray and wipes
- Disposable gloves
- Paper towels and tissues
- Broom, dustpan, and vacuum
- Trash bin and bags
- Microfiber cloths
General classroom items
These essentials ensure comfort and daily operations run smoothly.
- Rest mats and floor cushions
- Hand sanitizer and hand soap
- Sunblock for outdoor play
- First aid kit
- Visual schedule
- Dry-erase board and markers
- Nametags
Childcare management software like brightwheel can help you automate tasks and save up to 20 hours each month. Efficiently run your program from one place, stay compliant with state requirements, and enhance children's learning experiences. Simplify billing and get paid faster by enrolling your families in autopay and make it easy for staff to communicate with families, administrators, and other staff.
I would say that if you are a new program that you should definitely jump on brightwheel and just experience it. It’s tools that help make your life easier as the owner and director. There’s no reason not to, with the cost and the effectiveness, it’s 100% a yes for me.” Crystal D., Owner & Director at Lil’ Ranch Hands Family Childcare Home in Minco, OK
As I build my new program, the billing features are a game changer. I can easily invoice parents, and everything is automatically tracked—especially helpful come tax season.” Emily K., Owner of Emily Finzen Childcare in Lake Benton, MN
Experience Curriculum allows you to lean into creativity while following the curriculum. It’s all right there, it’s all prepared for you, and then you can lean into it.” Leinani G., Owner of Creative Minds Learning Academy in Bothell, WA
Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly as a team to parents and each other. I couldn't imagine a better management system for our program." Harida H., Administrator at Play Pals Daycare in Maumee, OH
Budgeting for supplies
Starting a preschool requires careful financial planning, and budgeting for supplies is a key part of that process. Once you’ve identified the essential items, it’s time to estimate the costs involved. Here's how to approach it:
- Make a detailed list: Begin by listing all the supplies you need, from furniture and learning materials to cleaning products and office essentials.
- Research prices: Look up the average cost of each item online or visit local suppliers to get accurate pricing. Don’t forget to account for bulk discounts or seasonal sales that could help you save.
- Set priorities: Determine which items are absolutely necessary to start your preschool and which can be purchased later as your business grows. For example, child-sized tables and chairs are essential, but additional art supplies or specialty toys can be added over time.
- Create a realistic budget: Add up the costs of all essential supplies to create your initial budget. Factor in a buffer for unexpected expenses, such as shipping fees or last-minute purchases.
- Explore financing options: If your budget is tight, consider financing options like small business loans, grants, or partnerships with suppliers to ease the upfront costs.
By carefully planning your budget for supplies, you'll have a clear understanding of the financial investment required, ensuring a smoother startup process for your preschool.
How to source supplies for your preschool
Once you have your budget in place, the next step is finding the best ways to acquire your materials. You don't always have to buy everything brand new or at full retail price. Here are a few strategies to source your supplies efficiently:
- Wholesale educational suppliers: Companies specializing in school supplies often offer bulk discounts. Look for reputable vendors that provide durable, classroom-grade furniture and toys.
- Local community donations: Reach out to local parenting groups or community centers. Families are often looking to donate high-quality books, puzzles, and toys that their children have outgrown.
- Thrift stores and garage sales: These can be goldmines for art supplies, storage bins, and outdoor play equipment. Just ensure every item meets current safety standards.
- Government grants and programs: Some states offer subsidies or grants for new childcare providers. Check with your local licensing agency to see if you qualify for any resource programs.
- Subscription services: For consumable items like craft supplies and snacks, consider setting up recurring deliveries with major retailers to save on costs and ensure you never run out.
Preschool supply list for families
What should families bring to preschool? Families should provide personal items to help their child feel comfortable and meet their daily needs. Sharing a clear supply list helps them prepare effectively.
Essential items from home
- Extra clothing: A full set of clothes (shirt, pants, underwear, socks) for accidents or messy play.
- Footwear: Indoor shoes or slippers.
- Nap supplies: A favorite blanket or small pillow.
- Hygiene: Pull-ups/diapers and wipes (if needed), lotion, and lip balm.
- Feeding: Lunchbox, reusable water bottle, and utensils (if not provided).
- Comfort: A favorite toy or stuffed animal for naptime.
- Gear: Backpack and weather-appropriate outerwear (jacket, sweater).
Optional supplies
These items can further assist a child's adjustment to the new setting.
- Family photo: To reference for comfort throughout the day.
- Personal hygiene: Toothbrush and toothpaste.
- Oversized shirt: For painting or messy activities.
- Personal storage box: To keep their specific supplies organized.
Why is a comprehensive supply list important?
A thorough supply list is vital for three main reasons:
- Organization: It helps directors and teachers visualize inventory needs before the school year begins.
- Budgeting: It allows for accurate financial planning and purchasing.
- Communication: It sets clear expectations for families regarding what they need to provide versus what the tuition covers.
Frequently asked questions
What is the most important supply for a preschool classroom?
Safety and hygiene items, such as a first aid kit and disinfectant supplies, are the most critical to ensure a secure environment for children.
How often should I update my preschool supply list?
Review and update your supply list annually before the start of the school year and do a quick inventory check mid-year to replenish consumable items like art supplies.
Can I ask families to share community supplies?
Many programs ask families to contribute community supplies like tissues, hand sanitizer, or glue sticks to help keep costs down, but this depends on your specific tuition model and policies.
Final thoughts
Ensuring your classroom is well-stocked and organized plays a crucial role in creating a nurturing and effective learning environment for young children. By regularly updating your supply list and staying mindful of your program's goals, you can set the stage for a successful and productive school year.
