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Starting a daycare business in California can be a lucrative endeavor. It’s a great way to turn your passion for working with children into a profitable business. Before you can get your daycare business off the ground and running smoothly, there are important steps you need to take to get the required licenses.
Our guide covers the different types of licenses for childcare businesses in the state of California and provider requirements. We also discuss the steps to complete an application and how to stay compliant with licensing requirements.Do I need a childcare license in California?
You need a childcare license in California if you provide care to children from multiple families. However, you are legally license-exempt and don’t need a childcare license if you provide care for only a relative's children or children from one other family in addition to your own.
Childcare licensing in California is managed by the Child Care Licensing Division (CCLD) of the California Department of Social Services (CDSS). The department oversees childcare businesses in California, ensuring that they operate within the confines of state laws. The department's mission is to ensure that childcare providers abide by state health and safety standards set for daycare businesses.
California approves two types of daycare licenses: Family Child Care Home Licenses for family childcare homes (FCHs) and Child Care Center Licenses for childcare centers (CCCs). You will need the Family Child Care Home License to start and operate a daycare in your home. A Child Care Center License is necessary if you plan to operate a facility in a commercial building. You may seek a California daycare license as an individual, group, or institution.
Streamline your operations and save time with a childcare management software like brightwheel. Simplify your billing processes, increase enrollment, and improve communication with families with this easy-to-use software. Maintain classroom ratios with the scheduling feature and centralize your record keeping on one place.
Childcare Licensing and Compliance Checklist
Download this free checklist to simplify the childcare licensing process.
Childcare licensing requirements in California
In addition to having a childcare business plan, you must also comply with state licensing requirements. Below are the provider and capacity requirements for family childcare home providers and childcare center providers.
Family childcare home provider requirements
The following are licensing requirements mandated by state law:
- Must be at least 18 years old
- Must live in the home
- Must have a clear criminal record
- Must have a TB test
- Must complete 16 Pediatric Health and Safety training hours from an Emergency Medical Services Authority (EMSA) approved vendor or accredited college/university
- Must have proof of at least one year of experience as a small family childcare home licensee or a teacher or director of a licensed childcare center, for large family childcare home applicants
Family childcare home capacity requirements
The following are the capacity regulations for small and large family childcare home licenses:
- Small family childcare home capacity: Only four infants (0-24 months) or six children. The six children must not be more than three infants and three older children over 2 years old. Also, you can consider a home capacity of eight children. In this case, you must not have more than two infants and six older children, two of which must be school age children. Lastly, a landlord's consent and written parent notification are necessary when caring for more than six children.
- Large family childcare home capacity: Twelve children, including not more than four infants (0-24 months) and eight 2-year-old children. You’ll also need a qualified assistant, at least 14 years old. A large family child care home can also accommodate up to 14 children. This option requires no more than three infants (0-24 months) and 11 children over 2 years old. Lastly, you need a landlord's consent and written parent notification when caring for more than 12 children.
Childcare center provider requirements
The following are staff qualifications for childcare center providers:
Director:
Must have one of the following:- 12 core semester units in early childhood education/development, three semester units in administration or staff relations, and four years of teaching experience in a supervised group childcare center
- A degree in child development, three units administration, and two years teaching experience
- BA degree in child development, three units administration, and one year teaching experience
- Child development site supervisor permit or program director permit
Fully Qualified Teacher:
- 12 core semester units in early childhood education/development, six months experience in a licensed childcare center or comparable group childcare program
- Six completed semester units of early childhood education and enrolled in at least two semester units at a college until fully qualified
Aide:
- Must be 18 years old
- Six completed units of early childhood education
- High school graduate or enrolled in an ROP at an accredited high school
Childcare center capacity requirements
Below are the staff-to-child ratio requirements regarding infants, toddlers, preschoolers, and school-age children:
Infant ratios:- One teacher for four infants (1:4)
- One fully qualified teacher and two aides for 12 infants (3:12)
Toddler ratios:
- One teacher for six toddlers (1:6)
- One fully qualified teacher and one aide for 12 toddlers (2:12)
Preschool ratios:
- One teacher for 12 children (1:12)
- One teacher and one aide for 15 children (2:15)
- One fully qualified teacher and one aide for 18 children (2:18)
School-age ratios:
- One teacher for 14 children (1:14)
- One fully qualified teacher and one aide for 28 children (2:28)
Getting your childcare license is just the beginning. Launching your program takes planning, tools, and reliable support. That’s why brightwheel offers a dedicated New Program Experience designed to guide you every step of the way. With our all-in-one platform, you can simplify enrollment, set up billing plans, and stay on track for a smooth, successful opening.
I would say that if you are a new program that you should definitely jump on brightwheel and just experience it. It’s tools that help make your life easier as the owner and director. There’s no reason not to, with the cost and the effectiveness, it’s 100% a yes for me." Crystal D., Owner & Director at Lil’ Ranch Hands Family Childcare Home in Minco, OK
As I build my new program, the billing features are a game changer. I can easily invoice parents, and everything is automatically tracked—especially helpful come tax season.” Emily K., Owner of Emily Finzen Childcare in Lake Benton, MN
Experience Curriculum allows you to lean into creativity while following the curriculum. It’s all right there, it’s all prepared for you, and then you can lean into it.” Leinani G., Owner of Creative Minds Learning Academy in Bothell, WA
Brightwheel helps us in every way possible. From their onboarding and support team to the features that keep us organized, on track with planning, and communicating smoothly as a team to parents and each other. I couldn't imagine a better management system for our program." Harida H., Administrator at Play Pals Daycare in Maumee, OH
Childcare license application in California
Below are the steps to take when applying for the Family Child Care Home License or Child Care Center License in California.
For a comprehensive review of California daycare regulation rules, check out Child Care Provider Registration and the California Child Day Care Act.
Step 1: Attend a childcare licensing orientation
The first step is to attend an online or in-person childcare licensing orientation. Depending on what type of childcare business you are starting, attend the Family Child Care Home License orientation or the Child Care Center License orientation.
The orientation is crucial for introducing you to the requirements of starting and operating a daycare business in California. You’re also required to pay a non-refundable orientation fee. It’s recommended that you meet the minimum threshold for a Family Child Care Home or Child Care Center license application before signing up for the orientation.
Step 2: Familiarize yourself with licensing laws and regulations
Next, familiarize yourself with the relevant family childcare home licensing or childcare center licensing laws and regulations.
Step 3: Complete and submit your application
The next step is to complete and submit your application package. Depending on which type of license you will need, complete the Family Child Care Home License application or the Child Care Center License application.
The Family Child Care Home License application requires you to fill out six forms:- Application for a Family Child Care Home License
- Current Children in Your Home
- Criminal Record Statements for all adults living in the home
- Emergency Care and Disaster Plan
- Statement Acknowledging Requirement to Report Suspected Child Abuse
- Facility Sketch
You’re also required to submit the following in addition to filling out the necessary forms:
- Proof of completing the orientation
- Proof of completing or enrollment in Preventive Health Practices training
- Proof of childcare experience
- Proof of TB clearance (not more than one year old) for all adults living in your home
- Payment (check or money order) for the nonrefundable application fee
The Child Care Center License application requires you to fill out 15 forms:
- Application for Child Care Center License
- Applicant Information
- Criminal Record Statement
- Designation of Facility Responsibility
- Administrative Organization
- Monthly Operating Statements
- Balance Sheet
- Financial Information Release and Verification
- Personnel Report
- Personnel Record
- Health Screening Report–Facility Personnel
- Emergency Disaster Plan
- Earthquake Preparedness Checklist
- Facility Sketch
- Local Fire Inspection Authority Information
- Partnership Agreement, Articles of Incorporation, or Articles of Organization, depending on what applies to your business
- Verification of director qualifications such as transcripts from an accredited school/college and reference letters confirming required experience
- Job descriptions for every position at your daycare center
- Personnel policies
- Parent handbook
- Daily activities schedule
- Enrollment agreement
- Staff training plan
- Sample menu
- List of furniture and play equipment
- Control of property such as proof of ownership or copy of lease or rental agreement
- Bacteriological analysis of private water supply (if applicable)
Below is a quick rundown of California’s family childcare home and childcare center fees.
Family childcare home licensing fees
- Orientation fee: $25
- One-time application fee: $73 for small family childcare homes and $140 for large family childcare homes
- Yearly licensing fee: $73 for small family childcare homes and $140 for large family childcare homes
Childcare center licensing fees
- Orientation fee: $50
- One-time application fee: This fee varies between $484 and $2,420 based on capacity
- Yearly licensing fee: 50% of the one-time application fee, which varies depending on capacity
Step 4: Pre-licensing inspection for family childcare home license
Lastly, you’ll need to prepare for a pre-licensing inspection if you apply for a family childcare home license. A licensing program analyst will reach out to you after you’ve completed and submitted your application package. They’ll be checking for the overall cleanliness of the home, working fire extinguishers, smoke alarms, and telephones, proper storage of hazardous materials, and more. Here is a full list of the requirements for the inspection.
Step 5: Await approval
The entire application process takes between 60 and 90 days.
How to stay compliant with daycare licensing requirements in California
After you’ve secured a license to start and operate a daycare business in California, you will need to renew your operating license annually to remain compliant. Submit your license renewal payment before your facility’s anniversary date via online payment, money order, or check. You’re liable for a late payment fee if you don't submit your annual fee on time. Late fees include an extra 50% of the annual license renewal fee. You are also required to pay a $25 fee if you change your facility’s capacity or 50% of the application fee if you move to a different location.
Funding resources for your childcare business
As you go through the licensing process, you may come across grants or other funding resources that can help fund your childcare business. A grant is an often overlooked financial resource given by a government agency or private foundation that does not need to be repaid. This makes them an attractive funding option if you are looking to expand or enhance the quality and accessibility of your program.
Grants provide funding that can be used towards a variety of purposes, such as improving facilities, purchasing new equipment or materials, or offering professional development opportunities for staff. The available resources vary by state so it is crucial to research and understand the grants for childcare providers in California to make informed decisions about which ones to apply for.
Start a daycare business in California
Obtaining a daycare license is a crucial first step in operating a daycare business in California. Depending on the details of your daycare business, you can apply for a family childcare home license if you plan to run your business at home, or a childcare center license if you plan to operate in a commercial building. With careful planning and preparation, you can navigate all of California’s licensing requirements and shift your focus to the next stage of your journey to become a daycare business owner.
As you move forward to the stage where you want to evaluate childcare management software for your new program, remember that brightwheel is available to assist. Designed with new childcare programs in mind, our software provides user-friendly features that simplify operations, enhance communication, and plan your program's growth from day one. Whether you've just secured your license in California or are getting ready to welcome your first group of children, you can start setting up your operations on brithtwheel before opening. Explore how brightwheel can support your new program.
Brightwheel is the complete solution for early education providers, enabling you to streamline your center’s operations and build a stand-out reputation. Brightwheel connects the most critical aspects of running your center—including sign in and out, parent communications, tuition billing, and licensing and compliance—in one easy-to-use tool, along with providing best-in-class customer support and coaching. Brightwheel is trusted by thousands of early education centers and millions of parents. Learn more at mybrightwheel.com.
